Alex, David, Eevee, Vic, Brigid,

Kyle

David M, Kate La Ray, Corey, David M

First Meeting Question:

1. Full Legal Name: Will Mangum
2. Pronouns: he/him
3. Why do you want to live at Sasona? i think i would fit in. i have visited before and its a great space. i would be excited to throw in and be a part of the community. my pbest living experiences have been when your part of the community.
4. When would you want to move in? hoping to find a place in june
5. Do you have any pets? no

First Meeting Question:

1. Full Legal Name
2. Pronouns
3. Why do you want to live at Sasona?
4. When would you want to move in?
5. Do you have any pets?

Second Meeting

1. Are you willing to do 5 to 6 Lumps (hrs) of Labor a week?
2. Are you willing to attend a minimum of 2 house meetings per month and 2-3 Labor Holidays per year (4 lumps each)?

Archivist: Ella

(1) What I need from you please

(2) What I've done this week for my officer labor lump

(3) A copy of the archivist job description (Just FYI)

(4) Helpful link for you to access the wiki

(1) What I need from you please

–> Please send a link to the current minutes documents. We are soooooo far behind on documentation!

→ All officers MUST submit a weekly officer check in for documentation. This can be done via email (business@sasona.org) OR by presenting at the house meeting to have the report recorded by minutes taker.–> Officers not submitting weekly reports are in violation of duties and subject to officer review

(2) What I've done this week:

–> Asked Olivia for access to archivist email and to be added to the wiki (no response)

–> Asked David M for access to archivist email and the wiki. He said he has added me, but I don't have the password. Still working on archivist email because there is a recovery phone number ending in 91 that I'm not sure who it is. Maybe Sydney? I will contact Corey as administrator and see if he can bypass that

–> Found the public Sasona wiki and read over job description

–> Generally assessed the state of the wiki and make a plan for streamlining content and updating material once I do have access

(3) What does the archivist actually d?

Here is the description from the wiki:

Update Wiki weekly in accordance with motions passed at the previous house meeting Correct or Remove outdated/irrelevant information in the wiki Organize materials within wiki so that relevant information can easily be found In the absence of a motion to correct a wiki section bring concrete proposals to the house for a vote before severely altering the wiki Bring inconsistencies to the house for clarification as needed Present weekly changes to the wiki in officer report to be ratified by the membership If Archivist will not be present at house meeting, changes must be emailed or posted to the house by the house meeting agenda-item-inclusion deadline so that the meeting chair can present them during officer reports Changes will be considered ratified when changes are presented and no objections are voiced (no house vote required) Correct previous changes as dictated by the membership when objections are present, not frivolous, and do not oppose a house motion that the change was intended to address Be a house authority on internal house rules and regulations answering questions from the membership as they arise Be made aware by Mastodon Overblower how to recover systems and passwords. Make a report at every business meeting. Reporting can be done in-person OR by email to “ business@sasona.org ”. (Emails will be read aloud by MinutesTaker at the meeting.) Reports have a 2-minute time limit, and saying “nothing to report” is totally acceptable. [passed 2020-12-6]

(4) Would you like to know more about the inner workings of Sasona? Here is a link to the public wiki (seems to be incomplete from previous internal wiki…. I will work on updating that once I get appropriate access)

That's it for this week. Just getting myself set up. I also “archived” a lot of bananas from KAF, though I'm not sure that counts within the scope of this position.

Please let me know if you have any questions or if there is anything else I can do to be of assistance. I look forward to documenting continued progress at Sasona!

Bookkeeper:
CHEA Rep 1:
CHEA Rep 2:
Culture Coordinator:
Food Planner: Alex: not much to report. let me know if you have complaints or suggestions or if you would like to add a staple to the food shopper list. there has been at least one instance where someone took guff items as their own (greek yogurt). i woud encourage you to treat guff items as shared items.
Grounds Coordinator: eevee: we did some harvesting. we need to figure out what were doing for labor holiday. i need to tackle the weeding in the garden.
Kitchen Kaiser: Justin

The kitchen remodel contractor came out this week. We're hoping they start in the next month or so. We need to remove the countertop to replace the kitchen floor. So as a house we need to decide on what will be put back in it's place. To my knowledge, the options are:

- keeping the current cabinets to one degree or another. This has my personal vote.

- replacing them as Ruth suggested with metal drawers and counter, similar to the rest of the kitchen, but with drawers.

- custom cabinets, though this is prohibitively expensive according to David M. Something on the order of several thousand dollars if I'm not mistaken.

Please discuss and decide at tonight's house meeting. We can also do a dedicated house meeting for the kitchen floor replacement sometime this week or next.

Labor Czar:
Maintenance Coordinator: bridgid: i hope you can get elected i am really trying. eevee helped me a lot this week thank you. we had the people come to look at our fire extinguishers. they need to come back to test fire alarm system. they told eevee monday - we will see because they have not responded. they are going to have to go in every room. i dont know what we will do for people with pets.

corey: in situations like this we put a note on every door.

brigid: i dont know if it will be happening but that is a good day. i can email it out as well. i just dont know for sure. im not sure if they will set alarm off in every room or everything. the insurance inspectors for Nasco came and they said we need to get fire people to come and the kitchen hood needs to be checked

david: reach out for a recommendation
Mastodon Overblower:
Meeting Chair:
Membership Coordinator:
Minutes Taker:
Steward:
Treasurer: eevee: working on budget stuff
NP Rep:

FCO*: corey: board will vote on budget thursday. i will then go to them next month. we will be paying new rent amounts on july 1st. we need to get a better spreadsheet going for who lives in what room then for accounting reasons. accountant needs to see it if they need to debug any problems.

david: i also need that information. figuring out a way to cordinate that between justin, memco and whoever else and getting in one place

corey: we are trying to work on new spreadsheet so we can have it when we need it

david: there is a good spreadsheet bailey spade made. i asked justin if he is keeping track of it. i can send that to you.
Operations Manager: david: ill be in town until friday before i go back to houston. AC issues: i was originally going to take off vent in alices room. i realized it was partially closed. please check to see if registerer is open. its plastic and tricky. the same issue was happening in the kitchen. there some systemic things that need to be worked on and talked to brigid about it. please let us know if there are issues. the kitchen remodel is going to happen. we have a solid maitenence team now.

vic: are the people voted on for the team

brigid: it sounds like maybe we talk to bailey about changes in maitenence team.

eevee: is that a labor zsar thing.

david: the maintenece coordinator can designate people to help out. since brigid isn't maitence coordinator that cant happen yet. i want to make sure i am balancing desires of yall and cordinating working with nasco properities for the kitchen so people wont get folks sick/ floor to fall down. feel free to let me or board know any concerns. Income forms: i think everyone here has filed one out. i have been in contact with reina for la reunion. Wiki email list: let me know if you have issues. I have bank motions for our new chea treasurer to be added to the bank account and remove past one.

david quick: you could ask resturaunt supply company for cabnents and they can refer you to a used placed. cheng has used

Brigid:

1) cabinent discussion:

david: its the one thats painted to look like a cherry blossom tree. that needs to be removed so we can redo the floor underneath it. what do we do after that? there are things in there now and where do we put those things in the future. the cheapest option and most straigtforward would be to rip out cabinents or pay them (important line we cant break) and then we buy stainless steel to put that in its place. we have a plastic washable back to the wall ( no tile). we still have the sink and counter top. 2. ruth had the idea of replacing it with automotive rolling toolbox (deep one). then on top of that, you put a stainless steel top which may require fabrication. were talking about couple 100. some of those drawers are thinner so people wont be able to overload. thats been a problem in the past. 3. put cabinents back into place and make repairs to it needed and put counter top on top of that. the next order from expense is having someone make custom and solid wood cabinents. this is more expensive. waiting on rebid

kate: the lowes default cheapest cabinents are comprable to resturuant but the installation of cabnents is what is expensive. cabnints are expensive

eevee: im on board for steal tables. doing tubs like how we have for the dishes as low cost but we could make labels on outside of those.

corey: we could do combo thing where we have steal counter top and buy some tool chests for shelfs.

2) next week is heart meeting. i would like to lead a heart meeting and do improv meeting or we find missing pieces. if you have led a heart meeting.

David: we have no policies for people leaving their dishes with clips. it leads to a lot of people leaving dishes for 2-3 days.

Eevee: if every person is forced to have every roll at least once so everyone knows what repurcussions happens. we want people to be aware of what its like.

alex: i agree especially with dishes.

vic: what specifically would be best for poeple to try

eevee: have everyone hit every job thats not officer position - being able to

brigid: it helps people know whats expected of keeping that area clean. recently i started cleaning brightside living room and feel connected. ive done this before.

david: no thought about what to do for what to do for other people leaving things on purpose. i have seen folks put their dishes there. There are individuals that treat it as a hotel and its ok. what will the consequence be?

eevee: as for the cause, i have talked with some of those people and its not a fuck you. i feel like they genuinely would have done it but forgot.

david: under the kitchen kaiser, i think the policy should be handled by them because it falls on them.

corey: if people are leaving messes, it sounds like it could meet defintion of uncoperative behavior. dont forget about stuff you are supposed to clean up after yourself.

alex: put your rags in the rag bin its there

david: when living in SA, i did dishes to repay them for hospitiality. i would do it right then. maybe we get really good scrubbers.

bailey: we used to have a better sprayer.

corey: what chea budget is looking like and if there are cocners.

corey: 2 options difference is staff pay. nasco leases is going up to 940 per month. accounting is going to be higher but its not actually higher its just changing accountants. we guestimate inflation based on cpi. the estimated inflation is actually 3.3. main thing is how much we will increase operation managers. one would be below one would be above inflation rate - quarter below or above. other things we could stop funding: stopping sending people to nasco meeting. we just dont really advertise so no one has really gone. we could stop funding that. for ACBA dues: we have been a member with them and they put on events in town. at la rey, we have a table. next, yall do rent inc by percentage inc. its about 40 cents different

bailey: i noticed that when i put room sign up sheet that specific room is so under priced. its 30 sq feet bigger and $100 cheaper than mine. can we adjust or do we need to do it later.

corey: if yall can take current rent rates and then resplit it among the rooms - whatever metrics you all want to use. yall would need to be quick

david: attempting to do recalculation of peoples rents is a lot of admin expense.

corey: the worry i have is that is going to bog down any budget discussion.

baiely: when will we vote on house budget
corey: 2nd or third week of may

david: convo have come up in house and i have witnessed convos going on for a decade. simply try to identify one or two rooms that are definitely over and under and wait a year and say maybe next year we reimagine it.

brigid: who named out rooms?

corey: written in nawak for pre colonial

corey: does have any questions for what the board throws money at?

eevee: encouragng members to take advantage of it. acba is retaining health of co-ops. they post on their website.

brigid: matthias brought up the 2 day nasco institute and was talking about how cool it was. it seems like a good resource potentially. we might be able to co rent a bus. i got an email and it looks like they are in trouble.

corey: ill leave a copy of both of these print outs. this should be what the board will be voting on or if i notice a big discrepency.

eevee: with cpi thing being not as consistent as it should be, should we account 5%

corey: we do that already with contingencys. board goes for 7%. la rey did 10% and sasona did 3% . these numbers should always be above inflation at the very least. it was just that they didnt report it for one.

david: i believe the iran war is going to inc the cpi especially as we enter when my pay inc would take effect: july. i have some built up hours and willing to delete those in favor of the pay inc of a dollar. the price of fuel affects everything else. now that busy season is over, we can wipe that and can be saved by the co op

kate: we have already collected and apply it toward the budgeted amount for davids hours.

corey; i am not very interested in doing that to do predictive budgeting. its more cash on hand. we wont be able to factor in.

kate: board will vote and then house will vote

david: i had agenda sent out as virtual meeting whether it be at la rey or sasona. i already sent out agenda. ideally we would tell people before 7pm at night. i am going to take off.

corey: 24.75 an hor of 25 an hour. multiplying by curent inflation

eevee: i feel like he

corey: its 40 cents a room

brigid: the amount of helpfulness hes been in the past.

corey: bugets are for the position not the person

kate: we want something that is attractive

corey: we are deciding on cost of living of default cost of living. it feels a little weird. im sure the board would love it.