Jessi, David, Owen, Vic, Ruth, Shane, Carina, CJ

First Meeting Question:

1. Full Legal Name: Alicia Traylor
2. Pronouns: (she/her)
3. Why do you want to live at SASONA?
   1. i'm requesting to make use of the hostling policy and may want to move in. I currently live in North Austin and became active in LaRe. I'm still an associate there. I love coops and would like to be a part of the community and love the neighborhood.
4. When would you want to move in?
   1. asap–with the hostling thing and then next week could sign a lease
5. Do you have any cats?
   1. One fully vaccinated cat (flea treatment too) but not fully attached to bringing him

First Meeting Question:

1. Full Legal Name: Sean Shamgar
2. Pronouns: he/him
3. Why do you want to live at SASONA?
   1. I don't want to live here
4. When would you want to move in?
   1. n/a

First Meeting Question:

1. Full Legal Name: Henykumari Patel
2. Pronouns: she/her
3. Why do you want to live at SASONA?
   1. just visiting but loved learning about the coop. love communal living
4. When would you want to move in?
   1. n/a

First Meeting Question:

1. Full Legal Name: Joey Stidman
2. Pronouns: he/him
3. Why do you want to live at SASONA?
   1. I currently live in a student housing co-op. never lived by myself before. currently live with 120 people and looking at my options. work closely with Daniel Miller who has said a lot of good things
4. When would you want to move in?
   1. May 2026
5. Do you have any pets?
   1. No

Second Meeting

1. Are you willing to do 5 to 6 Lumps (hrs) of Labor a week?
2. Are you willing to attend a minimum of 2 house meetings per month and 2 labor holidays (4 lumps each)?

Archivist:
Bookkeeper:

Nothing to report

Justin Watkins Sasona Bookkeeper

CHEA Rep 1:
CHEA Rep 2:
Culture Coordinator:
Food Planner:
Grounds Coordinator:
Mae
Hi, All,

Grounds is in a transition period of the ending of summer crops and transitioning to fall and winter crops. In addition, we are starting to see certain plants and trees on our property and around our neighborhood turning yellow and brown. This is natural and just signals the change of season. We have received the starter plants, seeds and soil/fertilizer that Green Corn Project delivered and now need to get going putting the starters in the ground along with the new seeds. I will repeat again what I have already said in Slack that if anyone needs to make up labor, please do think of grounds - but check with me on how to put the new starter plants and the seeds in the ground. There are optimal spacing and depth suggestions and fertilizing suggestions that I need to pass on to whomever wants to do the planting.

There are only a few days more when @Owen will be free to work on Grounds - once the kitchen ramps up, it will severely limit his time on Grounds. Just as I have been given accommodation for doing less physical work on Grounds and more behind the scenes/admin type work, we need to accommodate his triple officership responsibilities: CHEA rep, Maintenance Coordinator and Grounds Coordinator. So, any Sasonie who is on Grounds Crew, pls let me know what day you could do some planting and/or watering. Big shout out to @Carina for watering one day recently for @Owen - he really appreciated that.

I'm updating the Anytime Tasks for Grounds and the Labor Holiday task list and will tack those up on the Grounds board in the Eden hallway soon. Once they are there, if anyone thinks of additional tasks for either list, just write it on the doc that's up there. I will make the edits and reprint them.

The next big item is Labor Holiday. We haven't nailed down a Saturday yet, I think, but it will be in November. The weather will be awesome, i.e., not hot - yea!, and I think everyone will have fun. That's been the way I've experienced it for the last 4 or 5 Lab Hol's. It's great to see stuff get done, and there are visible things you'll see in Grounds, which is very gratifying.

All for now, and Happy Halloween! 🎃

Kitchen Kaiser:

Thanks to Rowan for doing a lot of work to improve kitchen labor.

You might notice I have not written anyone up yet. I do check the kitchen morning and night to see whether duties are being completed, and keep a record when things aren't done. Vic, Alex and Shane did not put dinner away this week. So, as a reminder, foodborne illness can and does put people in the hospital.

Dinner doesn't always start exactly at 8 and that can throw the DB off. I'd suggest putting dinner away between 1-2 hours after the bell rings. People can always reheat it, so err on the side of putting it away too early.

I want to do the best job I can as kitchen kaiser. If you have thoughts about anything related to the kitchen, please reach out.

- Justin

Labor Czar:
Maintenance Coordinator:
all the maintenance requests are either fixed or in process. one for Monday is a mold inspection coming (round 2) if there's anyone who has a mold concern please let me know. I want to make sure to put it out there that we address any concerns of mold in the house. the last inspection that came through was very positive–the house didn't meet the threshold of mediation protocol and the house did NOT have any myotoxin. secondarily, I want to get the bids in for kitchen floor remodel. –Owen Mastodon Overblower:
Meeting Chair:

I'm running the meeting. –David

Membership Coordinator:
Minutes Taker:
Jessi is taking the minutes –
Steward:

I'm doing minutes–possibly for the last time (in a while). Thanks Vic for signing up!!

I attended part of the CHEA Board meeting regarding Fay's mutual termination agreement. I'd like to hear more about that from Owen and David M rather than myself.

I still have not received a fecal test from Olivia for Pippin. We will need to talk about this sometime soon.

Working on some labor holiday things. If you have any suggestions, please speak with Owen, Mae, Justin or myself.

Attended the Rethinking Labor Working Group.

I will start writing officers up who don't regularly give reports. It's okay if you miss one every once in a while, but if you regularly miss, expect write-ups. Officer reports help keep our cooperative transparent and connected, ensuring everyone stays informed and our community runs smoothly.

–Jessi
Treasurer:
NP Rep:
Operations Manager:

(Jessi) Modify Jessi and David's Payment Plan

Jessi: I motion to propose David and I are allowed to make our October rent following this NEWLY MODIFIED payment plan:

$350 October 1 (PAID) $450 October 17 $450 October 24

Totaling $1,250

Owen: Second

7-0-1 MOTION PASSES

(Owen) Treasurer Election / Bookkeeper / Bank Account Transfer

Owen: I'm still learning the checks and balances. the account has been transferred from Matthias to Justin. he's handed out new cards. the treasurer…are there any checks and balances between the treasurer and bookkeeper. do we need any systems?

Jessi:

Ruth: We've always had really open financial accountability. anyone can log into the house computer and look at it. how interested people in the house have been has determined how transparent our financials are.

(Jessi) Labor Holiday Date

Jessi: I motion we make Saturday November 1, 2025 our Fall Labor Holiday Date.

Owen: Second

Ruth: I'm fine with that, but I'm not here that weekend.

David: people on the labor holiday can do make up.

Jessi: 30 days to complete your Labor Holiday project.

6-0-2 PASS

(Jessi) Special Labor Holiday Project for Rowan and David

Jessi: Rowan has covered Minutes Taker twice with no labor credit, I propose we let Rowan take credit for these instead of doing Labor Holiday in November 2025.

Owen: Second

6-0-2 PASS

David has done 23 hours on Justin's room to make it habitable. I propose we let David take credit for those instead of Labor holiday in November 2025.

Owen: Second

6-0-2 PASS

(Alice) Room is too hot

(Jessi) Minutes Taker Job Description

Jessi: I propose that we approve the new Minutes Taker Job Description.

https://docs.google.com/document/d/1QWtMAoTZYWh65QCXTJxCESAsGf84fNhlhXxjUCQlyk8/edit?usp=sharing

Owen: Second

5-0-3 PASSES

Owen: Alicia was requesting a hostle policy. what's the appropriateness of that?

Ruth: MemCo would handle it. we've not agreed to have hostling in a long time.

Owen: what the technicality is is that she wouldn't be able to…

Jessi:

Ruth: but we haven't had people hostling in a while…

Ruth: the room has to be offered to people on the wait-list first

Owen: I think it has

Ruth: maybe they have, but we just don't know where it is in the process…

Owen: my understanding is that they did that

Jessi: this is where officer reports would be super helpful

Ruth: if additional people need to be notified

Owen: until we know if that room is available…is this a kind of thing that we could do is make exception?

David: MemCo and Steward could cover it but we'd have to check on the rate

Owen: would we need to vote on it?

Jessi: