McAllen, Alex, Alice, Bailey M (Spade), Bailey W (Star), Carina, CJ, Cheng, David, Ella, Fay, Jessi, Kaycie, Mae, Matthias, Olivia, Rowan, Ruth, Sidney,

Lauren, McAllen

First Meeting Question:

1. Full Legal Name
2. Pronouns
3. Why do you want to live at SASONA?
4. When would you want to move in?

Second Meeting

1. Are you willing to do 5 to 6 Lumps (hrs) of Labor a week?
2. Are you willing to attend a minimum of 2 house meetings per month and 2 labor holidays (4 lumps each)?

Archivist (Sidney):
Bookkeeper (Bailey Spade):
CHEA Rep (Matthias):
CHEA Rep (XXXX):
Culture Coordinator (Kaycie):
- I have some meditations in progress Food Planner (Rowen):
Grounds Coordinator (Mae):
- Spade is working on installing a new first step in the walkway in front of the property - I'd like to get an assessment of oak wilt for our oak trees. The disease can progress up to 75 feet a year, and so I'd like - There are a couple of articles posted on the bulletin board of interest relating to grounds for ppl to read Kitchen Kaiser (Ruth & Fay):
- Ruth made a master checklist for kitchen kaiser which we will be reviewing together. All of our food is questionable regarding safe cooling temperatures because of refrigerator coils malfunctioning. We are working on getting this repaired. Labor Czar (Rowan):
Maintenance Coordinator (Alex):
- We are working on house-wide flea treatment. - I'll be working with Spade on pouring concrete for the step. - Finance: things are looking good right now with ppl staying current on rent Mastodon Overblower (XXXX):
Meeting Chair (Alice):
Membership Coordinator (Star):
Minutes Taker (McAllen):
Steward (Jessi):

Steward–Jessi–emailing this week

Rowan–Food Shopper–working on the bulk purchase list, almost done. Also please ensure there’s not a back-up of anything written on the list.

Labor–some people signed up for their nominations. Jessi will be Mastodon next week. I haven’t done the schedule yet but there’s minimal changes.

mae–Grounds–there’s a couple of projects at the end of the walkway, Bailey Spade is working on a step. There’s progress being made on it. Now it’s about staying ahead of the heat with the plants. Maybe at the end of this month, we’ll be talking to some arborists and get an assessment of our trees and Mary, our neighbor. On the bulletin board on the Eden hallway there’s a list of tasks to be done at any time.

Kaycie–culture coordinator–finished one mediation and working on another.

Fay–Kitchen–Ruth made a master sheet for us to check daily. The guff fridge went out and they’ll come out to fix it. Then the other fridges went out, bringing up concerns about food.

Matthias–maintenance–we purchased some things for the flea situation and some odor stain remover. We got an a/c for the kitchen. I’m going to be helping Spade on the step–so I grabbed some supplies for that.

Finance–everyone’s doing well on paying rent. Our accounts look healthy.

_McAllen–I don’t feel like I owe LaRe anything until Corey checks his work again. This is also an emotional thing for me because it’s all very unexpected. I didn’t even know my Associateship was being called into question. TLDR:He didn't pay rent in Jan 2024Paid rent with an additional $100 in FebWas prorated Mar rent for $196.68 which wasn't paid.Got assessed a $10 late fee in Mar for Balance being above threshold for overdue amounts.We then wrote off his security Deposit that was on file and applied it to his outstanding balance.Total balance still owed on the LaRe side $332.68.Treasurer

(Matthias):
Operations Manager (David Matuschak):

====== Wiki Updates & Announcements ======

====== Agenda Items ======

1. Discuss and vote on McAllen's associate membership contract

Jessi: Didn’t pay January rent, or March prorated rent, or late fee. It was $800 and change, but
$500 was taken out of his deposit. $300 something owed now. I told the board McAllen plans
to appeal. I told them we need you on a payment plan + can’t sign residence. Talked to
different people and they said different things as far as how to move forward. Generally they
said McAllen should continue associate but shouldn’t do residency.

McAllen: I can write a check for what they say I owe. That’s one option among others.

Matthias: I feel extending his associate would be okay with me. Amount due could be paid off
over time if money is a restraint. Board can decide residency. House should decide now if
McAllen can renew his associate. The board will discuss in a few weeks.
Mae: I motion to approve McAllen for a renewed associate contract after he pays the past due
money. Alice seconds.

McAllen: I can write a check. I’d like to go back and check with my bank that the amount they
say I owe is accurate. This will be difficult since there was fraudulent activity earlier this year
so I closed that account. But whatever y’all say I need to pay I’ll pay it.

Jessi: If his membership pauses because he doesn’t pay, he’ll have to be a prospective again.

Matthias: Motion to extend. Motion passes 8-0-0.

Mae: Once the money is paid he should be good. I don’t understand what Jessi said about his
membership ending.

Matthias: If McAllen didn’t sign a contract today, waited until the board meets in a couple
weeks, there’d be a gap. If he signs today, he would be continuing his membership. If he’s
willing to pay today, the board probably won’t do anything. If it’s paid it’s paid.

Kaycie: I support McAllen continuing his membership. Let’s just vote now. Other financial stuff
will get figured out.

Jessi: I’m hearing a motion we’ll want McAllen to continue his associate membership. I’d like
to propose a modification to remove that he has to pay the amount owed.

Mae: I’m confused, I’m surprised you’d propose that.

Rowan: Can we not just refund the money if it’s found McAllen doesn’t owe the money?

Kaycie: I feel that’s very inconvenient to write a $300 check right now I don’t want to ask that.

McAllen: I’m able to write the check. Because I decided to not pursue residency that takes a
lot of financial pressure off. So I don’t have an issue paying.

Mae: I will accept the modification.

Motion by Mae, Alice seconds: I motion to approve McAllen for a renewed associate
contract. 6-0-2 motion passes.

2. Approve Lucero's dog to move in with her (Kaycie)

Kaycie: I think that Lucero has a lot to offer the house as a member, and that we should approve her dog to move in w/her.

Jesse: Every time there's a change in residency, there's a change in culture. I think the meet & greet w/Lucero's dog should be closer to her move-in date. A dog counts as two cats regarding membership.

Fay: I don't think our policies regarding meet & greets and how to enforce them are very clear. This has resulted in problems, for example, some ppl's pets going to the bathroom everywhere, and nobody takes responsibility for these issues. We haven't had a chance to really work through these issues as a house. We're working on the flea infestation right now, which will hopefully be resolved by the time Lucero moves in.

Rowan: I think we need more clarity regarding pet expectations and whether they are being met. The consequences caused by the lack of thins clarity has caused me to consider moving out Jesse: I don't want this issue to cause us to give you a hard “no” regarding your pet. I hope that our “dirty laundry” (discussing unpleasant details)from the past on this issue has scared you away from wanting to be a member. Lucero. That's OK. I'm not in a big rush to move in; and I understand that y'all need to heal right now.

Mae: It was pretty rough with A recent members' dog, Charlie, FYI. SO yes' we do need to heal. Our emotional health is important in this regard.

Alice: Our issues with animals was largely a product of their owners' lack of proper handling of problems that arose with the animals, more-so that the animals themselves

Fay: It might be a good idea to submit your dog's vet health records to the house. That would help ensure that it gets along well with other animals in the house

3. Ella's associate membership (Jessi)

Jessi: Ella is asking for a pause to her associate membership because she'll be traveling for a while. My idea is that rather than taking her completely off the labor schedule, put her on other labor like maintenance or grounds, in order to avoid weird bookkeeping issues

Matthias: She's already paid up, has been is good standing with us financially and regarding labor, and so the issue is mostly about missing labor more than anything else. But in light of her exemplary past labor record, I don't thing we need to be too concerned about that as a house.

Rowan: I think we should pause her membership, but I don't think that this action should include her owing any labor.

Jessi: Motion to pause Ella's membership for June 2025

Vote: 8-0-0

4. Kitchen meals– time & effort input vs. output

Fay: Some of our solo cooks aren't using up all of their hours to prepare their meals, which sometimes negatively impacts meal quality. So I propose having these cooks contributing their labor to the house in other ways in these instances

Alice: I've seen an improvement in meal quality over the past couple of weeks. So long as ppl are meeting basic nutrition requirements, I think that is sufficient. I don't always spend the full 4 hours to make my meals. I think the issue comes down more to efficiency

Rowan: I don't think we should be keeping such close track of how long ppl are spending on their meals. It's nice having delicious, unique meals instead of just beans and rice. Could we do anything as a house to assist the cooks, such as flex kitchen cleaning or bulk food prep, etc. I think that cooks should be spending a sufficient amount of time on prep, but that we shouldn't be so strict on their spending exactly 2 hours if it doesn't always necessarily need to take that long

Matthias: I used to notice past instances in which cooks would spend no more than 2 hours making meals that they got 4 lumps credit for. I think that if you're assigned 4 lumps for that task, then you should generally put in a good 4 lumps worth of effort to make sure it's done well. That's the proper ethical standard that I see for this issue.

Jessi: This issue has been discussed by a lot oy ppl. I agree that meals have been better the past couple of weeks. We're never going to like all the meals, and we don't have to.

Alice: I think that a real issue that needs to be addressed is insufficient quantity of food. Another one is occasional lateness–some meals being put out at 8:45 for example.

Rowan: I've noticed that the best cooks we have end up in officer roles, because they're willing to go the extra mile. I think that people could put more passion into their cooking during the times when we have unseasoned beans and rice back to back.

Fay: I also agree that meals have been better. But it still feels unfair when not very much time is put into some of the meals–canned, non-fresh ingredients for example. This issue is especially salient because we're currently short on labor. You're right in saying that time doesn't alwaysUnderlined Text equate to meal quality, but sometimes it does, which is a problem

====== New business ======

1. Mae: In thhe darkside mantenance cleset, there's a box of assorted IT-related cables that Vee left