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--- meetings:2025-08-17 [2025/08/18 01:20] – [Agenda Item 7] sebtaus
+++ meetings:2025-08-17 [2025/08/18 02:36] (current) – [New business] sebtaus
@@ Line 75: / Line 75: @@
 ===== Agenda Item 1 =====
-(Bailey) put Ruth's moths on guff fridge
+(Star and Vic) put Ruth's moths on guff fridge
+Star - Ruth made really cool paper cutout moths with work machine - what if they got put on the new fridge light that's really bright? Ruth wanted to bring it to the house to make sure house is ok with it, Star brought it to house for Ruth
+Vic - perhaps putting the moths on the fridge will help prevent other kitchen moth visitors. Also ruth is the best.
+Caleb - is for the idea, does this need to be a motion or just discussion?
+David Q - if no one has anything else to discuss/add, we will leave this as a house discussion :)
 ===== Agenda Item 2 =====
-(Vic, Star) name chair where Ruth sits Ruth's corner
+(Vic, Star, and Kaycie) name corner where Papasan chair is located as Ruth's corner
+Star - this was Kaycie's idea, but thought about naming the corner with the Papasan chair Ruth's corner. Would like to put this as a motion.
+Caleb - question, could this create any unforseen legal consequences in terms of claiming exclusive rights/ownership of Ruth's corner?
-===== Agenda Item 3 =====
+Kaycie - we will deal with that when it comes, we should just do it
-(Star) codify policies for money order for initial contract signing pament wki: contract signing policies - under signing first contract - "pyment for initial contract signing must be a money order" - discuss zelle/checks and future rent payments
+Serentiy - this sounds like a living memorial so doesn't necessarily imply ownership :)
+Motion: Name the corner where the Papasan chair is located as Ruth's Corner
+David Q - suggests that we have something official to signify Ruth's Corner at a later date
+Motion Passes: 8-1-1
+===== Agenda Item 3 (D) =====
+(Star) codify requirement for money order for initial contract signing payment. contract signing policies - under signing first contract - "pyment for initial contract signing must be a money order" - discuss zelle/checks and future rent payments
+Star - when Timel was applying for membership and asked to pay with wise or paypal, Star looked to see what was official payment policy in the wiki, wanted to get it codified that money order is required for initial contract signing
+Cory - all information about accepted payment forms needs to be in the lease document for legal purposes - basically need to add on a vote for ammending lease to specify accepted payment forms as well as the wiki items
+Star - pulled out a contract for reference, Star would add to motion that it would specifically be in paragraph 5 in the contract. It will say in that section for initial payment must be a money order.
+Motion: "Payment for first month's rent and deposit must be a money order" - this clause will be added to paragraph 5 (titled RENT) of the CHEA Contract for Living Accomodations. It will also be added to the Sasona Wiki on the Contract Singing Policies page under the 'singing first contract' section.
+Motion Passes: 9-0-0
 ===== Agenda Item 4 =====
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 (Jessi) Seb's accommodations plan
-===== Agenda Item 8 =====
+Jessi - seeking acommodations for Seb's labor. Typically labor czar can make minor changes/modifications, will be asking for actual reduction in lumps which Jessi hasn't been seen before, so it will be brought to a house vote based on getting house and Seb's needs balanced
+Seb - explained disability needs and issues
+Ruth - acommodations boils down to what can individual do and fit that into house labor system
+Jessi - absentee policy no longer used, La Rea policies have lump reduction policy that to be brought to house vote as allowable alternative, and house can discuss if it is a reasonable accomodation
+Rowan - question about why absentee policy can't be used, reduction of lumps would put more holes in labor schedule and people are at max of 6 lumps already, suggests labor lumps trade/donation
+David M - offering idea that house can be flexible on quicker move out to help
+Olivia - would support waiving 30 days to help with move out, has anyone put forward number of lumps for accomodation
+Seb - I am currently doing 2 lumps for minutes taker, could do archivist as another lump, so total lumps can be 3, concerned about officer turnover
+Motion: Seb's labor will be three lumps total - 2 lumps for minutes taker and 1 lump for archivist.
+Rowan - propose to extend discussion by five minutes
+Rowan - will have more empty labor spots due to accomodation - could we assign Seb labor that house takes over.
+Kaycie - able to pick up extra lumps
+Carina - can also pick up extra
+Ruth - in favor of people doing lumps voluntarily, but those lumps shouldn't be Seb's responsibility should be house responsibility, hopes it would get done in
+Rowan - makes sense, should specify if no one picks up labor Seb wouldn't get penalities
+Modified Motion: Seb's labor will be three lumps total - 2 lumps for minutes taker and 1 lump for archivist. Seb's remaining three lumps will be taken care of by house volunteers.
+Rowan - direct response, takes back what they said
+Mathias - can we just say reduce Seb's lumps to three because other things have an excessive amount of into what Cory said about Seb moving out early to allow for more lumps to come in earlier can keep in mind
+Seb - for house information will talk with Star about early move out
+Vote on Motion: Seb's labor will be three lumps total - 2 lumps for minutes taker and 1 lump for archivist.
+Motion Passes: 9-0-1
+===== Agenda Item 8 (C) =====
 (Rowan) Scheduling CJs membership review
+Rowan - taking accountability that they missed CJ's nonperformance of labor triggered a membership review, with five charges in the month of June and two charges in the month of May. Did not text CJ until today and not sure when he's available to talk. Three weeks late on membership review, doesn't really want to have a membership review right now and wants to her from CJ about scheduling.
+Olivia - regardless of the amount of tijme that passed, membership review is much more helpful when member in question is available to talk with.
+Star - clarifying that labor non performace was from June. We should approach this differently than usual member reviews because he has been working really hard to keep up with labor with everything that has been going on, wants to know how he has been doing since May/June and that would be taken into account. Would personally feel hurt/scared
+Ruth - agrees with Star, doesn't want to portray that this is a current problem if it is not a current problem.
+David Q - based on personal contact with CJ, he has been here and attentive with coming to house to get labor done and check in on what to do with house. He knows he has a lot of labor to make up for and that it's important for the house.
+Jessi - shoutout to Rowan for doing a good job as labor czar. Would want to see if there are any recent write ups for CJ and see if maybe there can be a time scheduled and talk to CJ to see if there is something that can get nailed down for the next two weeks. Also remind CJ that if he is not able to be physically present for the meeting he can write a statement, and house is aware and understanding of his situation and has noticied that there is an uptick in the labor he has done despite the tough situations.
+Rowan - agree that it doesn't seem necessary or urgent for member review, just following policy, would be easier for all parties if instead of meber review sometime in the next six weeks have a CJ labor check-in on the agenda and a conversation about labor that doesn't need to get scheduled
+Gardenia - something that La Rea does is that to help honor policy, member review policy has a no action option built in so that member review can be more of a discussion/update. If less formal/structure works for Sasona, but if policy has requirement that some sort of house level conversation needs to happen, no action option is helpful to have a house convo with no consequences
+Star - membership review process is already non-punitive, when a mem review is called it is just a conversation
+Olivia - thank you gardenia for la rea persepctive, feels that if policy calls for it ought to follow the policy, doesn't want someone to feel like unfair. In favor of setting a placeholder date with seven full days notice would land on monday the 1st would be a good time, however that is US labor day holiday and could impact house turnout. So Tuesday the 2nd would be a good date.
+Rowan (clarifying question) - is this the date to vote on mem review?
+Olivia - proposes we set Tuesday Sept 2nd as the tenative membership review placeholder date.
+Rowan - so we're scheduling with the vision that we are rescheduling? clarifying information that CJ no shows total 7 - one was for three nudges, one was for missing a business meeting
+Olivia - scheduling with the vision that rescheduling is an option
+Motion (Olivia) - A membership review for CJ for non-performance of labor shall be proviosionally scheduled for Tuesday, September 2nd at 8pm.
+Motion Passes: 9-0-1
 ===== Agenda Item 9 (A) =====
 (Olivia) Payment plan for Olivia in September
+When olivia logged into bank make previous payments got a notification that an upgraded bill experience is on the way for Fri Aug 29 - Mon Sept 7, basically bill payments for her account will be turned off end of Aug to beginning of Sept
+Tried to prepay as much as she could, will owe community $500 by Sept 1st
+Check that comes end of month (29th) on Friday can conver the $500, sometimes comes early on Weds
+Motion: Olivia will pay her remaining balance of $500 for September rent no later than Tuesday, September 9th
+Motion Passes: 12-0-1
 ===== Agenda Item 10 =====
-(David Q) Laundry room disaster (discussing laundry etiquette)
+(David Q) Laundry room disaster (discussing laundry room etiquette)
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 ====== New business ======
+Ruth - wanted to show the house the moths that will be over fridge light (passed them around the room!)
+Rowan - assuming part of laundry room discussion, but wanted to announce now, there's a lot of bags of laundry in the laundry room so go get them asap. Also a little bit short on laundry bags and don't have any brand new laundry room bags, so be mindful of putting laundry bags back and not leaving them in rooms
+David M - wanted to see if anyone had questions for Paul who represents Sasona and CHEA as NP (national rep)
+David Q - can Paul pass out contact info?
+Paul - happy to give out phone #
+Kaycie - why do you want to take on NP role?
+Paul - held a lot of officer positions at La Rea, lived at Sasona a decade ago, and thinks representation of Sasona and La Rea at the ntl level is importanat
+Rowan - Aug 30th there is a trans takeover of Barton Springs from 2pm to dusk
+David Q - at Barton Springs?
+Rowan - yes on the free side, will make a post to Sasona about it