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| Both sides previous revision Previous revision Next revision | Previous revision | ||
| rules [2025/11/05 19:06] – jessimunn | rules [2026/08/17 23:04] (current) – admin | ||
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| - | **Membership 1. Membership** | + | |
| 1.1. These Rules are adopted to provide uniform and fair treatment of all persons in routine membership affairs. | 1.1. These Rules are adopted to provide uniform and fair treatment of all persons in routine membership affairs. | ||
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| 1.6.2. Hear appeals from members as provided by these rules. Quorum shall be required for hearing of appeals of various kinds. (passed by house vote 2-8-2015) | 1.6.2. Hear appeals from members as provided by these rules. Quorum shall be required for hearing of appeals of various kinds. (passed by house vote 2-8-2015) | ||
| - | **Application, | + | ====== |
| 2.1. Applicants must complete an application for membership approved by the House. | 2.1. Applicants must complete an application for membership approved by the House. | ||
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| 2.8.2. The replacement must be a person that the member found through means completely independent of the normal house applications and recruitment. | 2.8.2. The replacement must be a person that the member found through means completely independent of the normal house applications and recruitment. | ||
| - | **Contracts 3. Contracts** | + | ====== |
| 3.1. Terms and Requirements: | 3.1. Terms and Requirements: | ||
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| 3.8.1.5. Appeals: Any person having a contract voided because of debt to CHEA, may appeal the action to the House, | 3.8.1.5. Appeals: Any person having a contract voided because of debt to CHEA, may appeal the action to the House, | ||
| - | **Eviction 4. Eviction** | + | ====== |
| 4.1. Eviction: eviction shall be considered the formal removal of a person who is occupying a space, either legally or illegally, in the house. | 4.1. Eviction: eviction shall be considered the formal removal of a person who is occupying a space, either legally or illegally, in the house. | ||
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| 4.10.6. Appeal: An appeal to the CHEA Board can only be made if it is alleged that the House failed to follow its own procedures in good faith. There is no right of appeal to a decision by the CHEA Board. | 4.10.6. Appeal: An appeal to the CHEA Board can only be made if it is alleged that the House failed to follow its own procedures in good faith. There is no right of appeal to a decision by the CHEA Board. | ||
| - | **Guests** 5. Guests: | + | ====== |
| - | 5.1. Duration and Frequency: | + | A guest is defined as a person invited by a member to visit, and may stay overnight if the member so wishes. There is no cost to the member or to the guests other than meals eaten. The intent of this policy is to allow the member and the guest enough flexibility to enjoy the use of the house, and yet preclude non-members from living in, and using the facilities of, the house without proper legal authority. |
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| + | 5.1. Duration and Frequency | ||
| 5.1.1. Guests may stay no longer than 3 consecutive nights | 5.1.1. Guests may stay no longer than 3 consecutive nights | ||
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| 5.6.4. Guests are responsible for a $3 per meal fee to be deposited directly in the lock box with a note when not hosted by a current member. ** Members are responsible for notifying their guests of their $3 responsibility ** | 5.6.4. Guests are responsible for a $3 per meal fee to be deposited directly in the lock box with a note when not hosted by a current member. ** Members are responsible for notifying their guests of their $3 responsibility ** | ||
| + | ====== Move-in and Move-out** ** ====== | ||
| - | Move-in and Move-out** ** | + | 6. Move-in and Move-out: The House membership officer will typically determine room assignments. |
| - | **6. Move-in and Move-out: The House membership officer | + | 6.1. Room assignment: Every effort |
| - | **6.1. Room assignment: Every effort will be made to assign a member to a room of their choice. There is, however, no guarantee of choice. CHEA reserves the right to move a person after rooms have been assigned. Examples of the necessity to move a person are: ** | + | 6.1.1. Filling up doubles |
| - | **6.1.1. Filling up doubles ** | + | 6.1.2. A problem with the room or bath |
| - | **6.1.2. A problem with the room or bath ** | + | 6.1.3. Matching life styles to accommodate members in a certain part of the house. |
| - | **6.1.3. Matching life styles to accommodate members | + | 6.2. Move-in: The house will determine whether |
| - | **6.2. Move-in: The house will determine whether a member may move in prior to the date of the start of the contract. ** | + | 6.2.1. A nominal fee of $15 per day will be charged for each day prior to the start of the contract |
| - | **6.2.1. A nominal fee of $15 per day will be charged for each day prior to the start of the contract that the person resides in the house ** | + | 6.2.2. Each member will fill out a room condition form each time that they move into a r**oom. This form will be turned into a membership officer who will keep it in the member' |
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| - | **6.2.2. Each member will fill out a room condition form each time that they move into a room. This form will be turned into a membership officer who will keep it in the member' | + | |
| **6.3. Move-out: Members are not entitled to a room in their house after the end of their contract unless they have signed a contract for the following semester. ** | **6.3. Move-out: Members are not entitled to a room in their house after the end of their contract unless they have signed a contract for the following semester. ** | ||
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| **6.3.5. Departing members must fill out a check-out form with the membership officer. The member will not receive any of the remainder of their deposit until this check-out form is completed to the membership officer' | **6.3.5. Departing members must fill out a check-out form with the membership officer. The member will not receive any of the remainder of their deposit until this check-out form is completed to the membership officer' | ||
| + | ====== Payment of Rent ====== | ||
| - | Payment of Rent | + | 7. Payment of Rent: |
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| - | 7. Payment of Rent:** ** | + | |
| **7.1. General: All basic costs associated with living in the house are inclusive. Other potential costs not covered may include individual phones, TV service, and fees or fines such as labor fines, parking fees, office equipment fees, etc. ** | **7.1. General: All basic costs associated with living in the house are inclusive. Other potential costs not covered may include individual phones, TV service, and fees or fines such as labor fines, parking fees, office equipment fees, etc. ** | ||
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| **7.13. Absentee Policy: A member can get a $150 rent credit per month, with a 2 week minimum and a 2 month maximum, with pro-rated credits. This is for resident members only. A member seeking absentee reimbursement must get written approval from the Bookkeeper or Treasurer. The invoice for the month’s rent following the absentee period will be adjusted to reflect their applicable rent credit. ** | **7.13. Absentee Policy: A member can get a $150 rent credit per month, with a 2 week minimum and a 2 month maximum, with pro-rated credits. This is for resident members only. A member seeking absentee reimbursement must get written approval from the Bookkeeper or Treasurer. The invoice for the month’s rent following the absentee period will be adjusted to reflect their applicable rent credit. ** | ||
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| - | Collection Process 8. Collection Process:** ** | + | |
| **8.1. When a member leaves owing money to CHEA: CHEA will follow the process outlined below to collect the money: ** | **8.1. When a member leaves owing money to CHEA: CHEA will follow the process outlined below to collect the money: ** | ||
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| **8.1.3. If there is still no response, they are put into the credit system and noted as bad credit. The credit agency will continue to make every effort to collect, including nasty phone calls. ** | **8.1.3. If there is still no response, they are put into the credit system and noted as bad credit. The credit agency will continue to make every effort to collect, including nasty phone calls. ** | ||
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| - | Property/ | + | |
| **9.1. Moving In: Members moving into a room must fill out a room condition sheet. This sheet may be filled out in as much detail as the member wishes. The room should: ** | **9.1. Moving In: Members moving into a room must fill out a room condition sheet. This sheet may be filled out in as much detail as the member wishes. The room should: ** | ||
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| **9.2.5. Turn in all keys. ** | **9.2.5. Turn in all keys. ** | ||
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| - | Quiet Hours** ** | + | |
| **10. Quiet hours are after 11pm to 6am on weekdays. (passed by house vote 2-8-2015) ** | **10. Quiet hours are after 11pm to 6am on weekdays. (passed by house vote 2-8-2015) ** | ||
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| - | Maintenance Areas** 1** | + | |
| **1. Maintenance Areas: Maintenance includes all work done in the facilities to protect, preserve repair or improve short of Capital Projects. For Purposes of budget and responsibility, | **1. Maintenance Areas: Maintenance includes all work done in the facilities to protect, preserve repair or improve short of Capital Projects. For Purposes of budget and responsibility, | ||
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| **11.3.2. An expensive piece of equipment needing repair and or replacement. ** | **11.3.2. An expensive piece of equipment needing repair and or replacement. ** | ||
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| - | Maintenance Problems and Scheduling** ** | + | |
| **12. Maintenance Problems and Scheduling ** | **12. Maintenance Problems and Scheduling ** | ||
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| **12.1.3. In cases of members' | **12.1.3. In cases of members' | ||
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| - | Upholding Standards** ** | + | |
| **13. Upholding Standards: The house is self-managing, | **13. Upholding Standards: The house is self-managing, | ||
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| **13.5.2. The Steward should be notified if the corrective action will require extensive repair or if the City must be notified. ** | **13.5.2. The Steward should be notified if the corrective action will require extensive repair or if the City must be notified. ** | ||
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| - | House Furniture** ** | + | |
| **14. House Furniture: The house will provide furniture to make the common rooms inhabitable and meet the requirements of the contract. ** | **14. House Furniture: The house will provide furniture to make the common rooms inhabitable and meet the requirements of the contract. ** | ||
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| - | 15. Member Improvements: | + | |
| **15.1. Altering the building: Small general improvements are allowed, but when decisions are made as to whether to alter something or not, the guiding principle should be whether it effects the overall structure or not. ** | **15.1. Altering the building: Small general improvements are allowed, but when decisions are made as to whether to alter something or not, the guiding principle should be whether it effects the overall structure or not. ** | ||
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| **15.2.3. General painting throughout the house should be done to enhance the present condition. Again, light colors should prevail. ** | **15.2.3. General painting throughout the house should be done to enhance the present condition. Again, light colors should prevail. ** | ||
| + | ====== The Capital Improvements Program ====== | ||
| - | The Capital Improvements Program | + | 16. The Capital Improvements Program:** 16.1. Purpose: To ensure a continuous and funded program that will provide for the reinvestment of capital in our facilities. 16.1.1. This program should be tied to the short and long term plans developed and updated each year. 16.1.2. This is the major program that reinvests our money in ourselves and is oriented towards the future of CHEA. 16.1.3. It should always receive a high priority when allocating resources. 16.2. Oversight: 16.2.1. The Finance Committee will oversee the program. 16.3. Process 16.3.1. Finance committee will oversee and make decisions on what projects will be funded within any given fiscal year. 16.3.2. Funds not spent may be carried over to the next year. 16.3.3. A consolidated list will be kept of items accomplished and what is to be done. 16.3.3.1. This list should be: 16.3.3.1.1.By year, two years, and five years 16.3.3.1.2.It should be categorized as outlined in 16.4 16.4. Categories: 16.4.1. Safety for members. 16.4.2. Safety for the building 16.4.3. Equipment deterioration. 16.4.4. Life cycle replacement 16.4.5. General improvement of the building. 16.4.6. New code requirements 16.4.7. General living conditions improvements 16.4.8. Kitchen 16.5. House: the house will have a formal list of projects: 16.5.1. The list should be by priority 16.5.2. The list should be by year if possible 16.5.3. The list should be by category if possible. 16.6. Timing 16.6.1. House should update their list at the beginning of July. 16.6.2. Finance committee should update the current list after each fall and spring general membership meeting. 16.6.3. Finance committee should establish an initial list for the next year each spring. 16.7. Funding: 16.7.1. Finance committee will suggest funds for the next year to the House each July for planning purposes, funding should be at least 15% of the proposed budget. |
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| - | 23.1. All members | + | 17. The Furnishings and Fixtures Program:** 17.1. Purpose: To ensure a pleasant and up-to-date |
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| + | Parties: The house is encouraged to have an active and fun social environment. Social Coordinators should plan events events each new semester that meet the needs of all the house members, not just a few. The following outlines general criteria for parties.** 18.1. House may have one party per season where guests from outside the co-op are invited. 18.2. The house director/ | ||
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| + | 19. Illegal activities: CHEA does not condone illegal activities.** 19.1. Alcohol and minors: The legal age to consume alcohol is 21. We didn't make the law but we must abide by it. It is illegal for anyone under the age of 21 to drink alcohol, even in the privacy of their own room. 19.2. Prohibition of Sexual Harassment: CHEA's policy is to maintain an environment free from harassment and intimidation. Sexual harassment is expressly prohibited, and offenders are subject to disciplinary action. CHEA defines sexual harassment as unwelcome sexual advances or requests for sexual favors, or other verbal or physical conduct of a sexual nature, by any member or guest, when the intended or perceived effect of such conduct is to create an intimidating, | ||
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| + | Roofs: Don't go on the roofs of the buildings. | ||
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| + | ====== Possessions** ====== | ||
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| + | 21. Possessions: | ||
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| + | 21.1. A person remaining in a room for the next season and leaves their possessions in the room over interim. The room is not cleaned and there is no reason for CHEA to handle the possessions. This is the case whether or not the person remains or leaves during interim. | ||
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| + | 21.2. A person who has not signed a contract for the next semester must move out by the move-out date. A date is set for two purposes: | ||
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| + | 21.2.1. If a person has not signed a new contract and is still present, the eviction procedures may begin in order to clear the room. | ||
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| + | 21.2.2. If a person has not signed a contract and leaves the house but leaves his possessions, | ||
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| + | 21.3. If a person is moving to another room in the near future. Then it is their responsibility to move their possessions on the move out date. This will ensure CHEA does not handle the possessions during the interim in order to clean or prepare the room for the next member. | ||
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| + | 21.4. If CHEA must handle a member' | ||
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| + | ====== **Prohibitions** ====== | ||
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| + | 22. Prohibitions: | ||
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| + | 22.1. Motorcycles are not allowed inside the houses. | ||
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| + | 22.2. Tigers are not allowed anywhere. | ||
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| + | 22.3. The flushing of baby wipes is banned regardless of the labeling of the specific wipe. (passed 1/24/16 by vote of 8-2-4) | ||
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| + | 22.4. Smoking of tobacco products is banned within 25 feet of all doors and windows of the house. (passed 10/16/16 by 10-0-1) (altered 2/12/19) | ||
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| + | ====== **Labor Holidays** ====== | ||
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| + | 23. Labor Holidays: Normally a labor holiday occurs each fall, spring, and summer at each house. | ||
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| + | 23.1. All members living at the house are required to participate in the event or make up the time through the house labor system. | ||