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--- rules [2025/07/16 18:11] – jessimunn
+++ rules [2026/08/17 23:04] (current) – admin
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-**Membership
+====== **Membership 1. Membership** ======
-. Membership**
 .1. These Rules are adopted to provide uniform and fair treatment of all persons in routine membership affairs.
@@ Line 33: / Line 31: @@
 .6.2. Hear appeals from members as provided by these rules. Quorum shall be required for hearing of appeals of various kinds. (passed by house vote 2-8-2015)
+====== **Application, Acceptance Availability 2. Application, Acceptance Availability** ======
-**Application, Acceptance Availability
-. Application, Acceptance Availability**
 .1. Applicants must complete an application for membership approved by the House.
@@ Line 57: / Line 53: @@
 .8.2. The replacement must be a person that the member found through means completely independent of the normal house applications and recruitment.
+====== **Contracts 3. Contracts** ======
-**Contracts
-. Contracts**
 .1. Terms and Requirements: Contracts are the only legal documents that CHEA has between the Corporation and the members. This is both an important and delicate matter between the two parties
@@ Line 157: / Line 151: @@
 .8.1.5. Appeals: Any person having a contract voided because of debt to CHEA, may appeal the action to the House,first; and — if it is alleged that house policies or relevant public laws have not been followed — then to the CHEA Board. Appeals may only be heard at regularly scheduled meetings. Quorum shall be required for hearing of appeals of various kinds. (passed by house vote 2-8-2015)
+====== **Eviction 4. Eviction** ======
-**Eviction
-. Eviction**
 .1. Eviction: eviction shall be considered the formal removal of a person who is occupying a space, either legally or illegally, in the house.
@@ Line 245: / Line 237: @@
 .8. Returning to CHEA: persons evicted, or otherwise not selected to remain members for reasons other than non-payment of rent, are considered banned from CHEA property and are not welcome.
-.9. Uncooperative behavior: The following principles are laid out to clarify the boundaries of appropriate conduct within the house. These principles reflect rather than define a belief fundamental to the cooperative... that individuals can live together with mutual respect and tolerance and that those individuals will benefit from sharing their life experiences, both their burdens and their joys.
+.9. Uncooperative behavior: The following principles are laid out to clarify the boundaries of appropriate conduct within the house. These principles reflect rather than define a belief fundamental to the cooperative… that individuals can live together with mutual respect and tolerance and that those individuals will benefit from sharing their life experiences, both their burdens and their joys.
 .9.1. General: CHEA understands will differ in expectations and values. Working these issues out, or accepting them, is vital to the success of the house as a social unit. However, if the situation cannot be resolved, and the disagreement reaches a point at which the action or inaction of an individual threatens the house, then the house should consider any and all possible solutions, including eviction, to remedy the problem. This section is intended to lay down guidelines for what behaviour is considered uncooperative, although the following list should not be considered exhaustive.
@@ Line 285: / Line 277: @@
 .10.6. Appeal: An appeal to the CHEA Board can only be made if it is alleged that the House failed to follow its own procedures in good faith. There is no right of appeal to a decision by the CHEA Board.
+====== **Guests** 5. Guests: ======
-**Guests**
+A guest is defined as a person invited by a member to visit, and may stay overnight if the member so wishes. There is no cost to the member or to the guests other than meals eaten. The intent of this policy is to allow the member and the guest enough flexibility to enjoy the use of the house, and yet preclude non-members from living in, and using the facilities of, the house without proper legal authority.
-. Guests: A guest is defined as a person invited by a member to visit, and may stay overnight if the member so wishes. There is no cost to the member or to the guests other than meals eaten. The intent of this policy is to allow the member and the guest enough flexibility to enjoy the use of the house, and yet preclude non-members from living in, and using the facilities of, the house without proper legal authority.
-.1. Duration and Frequency:
+.1. Duration and Frequency
 .1.1. Guests may stay no longer than 3 consecutive nights
@@ Line 315: / Line 307: @@
 .6.3. The exception is Sunday dinner, when all guests are invited to eat free of charge.
-.6.4. Guests are responsible for a $3 per meal fee to be deposited directly in the lock box with a note when not hosted by a current member. ** Members are responsible for notifying their guests of their $3 responsibility
+.6.4. Guests are responsible for a $3 per meal fee to be deposited directly in the lock box with a note when not hosted by a current member. ** Members are responsible for notifying their guests of their $3 responsibility **
+====== Move-in and Move-out** ** ======
-**Move-in and Move-out**
 . Move-in and Move-out: The House membership officer will typically determine room assignments.
@@ Line 333: / Line 324: @@
 .2.1. A nominal fee of $15 per day will be charged for each day prior to the start of the contract that the person resides in the house
-.2.2. Each member will fill out a room condition form each time that they move into a room. This form will be turned into a membership officer who will keep it in the member's file.
+.2.2. Each member will fill out a room condition form each time that they move into a r**oom. This form will be turned into a membership officer who will keep it in the member's file. **
-.3. Move-out: Members are not entitled to a room in their house after the end of their contract unless they have signed a contract for the following semester.
+**6.3. Move-out: Members are not entitled to a room in their house after the end of their contract unless they have signed a contract for the following semester. **
-.3.1. If a house allows a member to stay past the end of their contract, that person must pay a minimum of $15 per day.
+**6.3.1. If a house allows a member to stay past the end of their contract, that person must pay a minimum of $15 per day. **
-.3.2. A member may stay past the end of their contract so long as the room is not needed at that time for a new occupant, and the membership officer approves the stay.
+**6.3.2. A member may stay past the end of their contract so long as the room is not needed at that time for a new occupant, and the membership officer approves the stay. **
-.3.3. A member will be evicted if they do not leave at the end of their contract and arrangements have not been made with the house concerning their staying over.
+**6.3.3. A member will be evicted if they do not leave at the end of their contract and arrangements have not been made with the house concerning their staying over. **
-.3.4. Members will fill out a room condition form upon moving out of the room.
+**6.3.4. Members will fill out a room condition form upon moving out of the room. **
-.3.5. Departing members must fill out a check-out form with the membership officer. The member will not receive any of the remainder of their deposit until this check-out form is completed to the membership officer's satisfaction.
+**6.3.5. Departing members must fill out a check-out form with the membership officer. The member will not receive any of the remainder of their deposit until this check-out form is completed to the membership officer's satisfaction. **
+====== Payment of Rent ======
+. Payment of Rent:
-**Payment of Rent
+**7.1. General: All basic costs associated with living in the house are inclusive. Other potential costs not covered may include individual phones, TV service, and fees or fines such as labor fines, parking fees, office equipment fees, etc. **
-. Payment of Rent:**
-.1. General: All basic costs associated with living in the house are inclusive. Other potential costs not covered may include individual phones, TV service, and fees or fines such as labor fines, parking fees, office equipment fees, etc.
+**7.2. Date Due: Rent is due on the first of the month, or on the first day of the contract. **
-.2. Date Due: Rent is due on the first of the month, or on the first day of the contract.
+**7.3. Late payment penalties: Rent is late as of midnight on the 3rd day after rent is due, and a $25 late fee will be assessed if the member does not pay in full. A second $25 late fee will be changed at midnight of the 10th day if the member does not pay to within $100 of the full due amount. (passed by house vote on 3/30/14) **
-.3. Late payment penalties: Rent is late as of midnight on the 3rd day after rent is due, and a $25 late fee will be assessed if the member does not pay in full. A second $25 late fee will be changed at midnight of the 10th day if the member does not pay to within $100 of the full due amount. (passed by house vote on 3/30/14)
+**7.4. Deposits: All member deposits will be placed into a central account. **
-.4. Deposits: All member deposits will be placed into a central account.
+**7.5. Evictions: A member whose balance exceeds $100 on the 10th of the month is subject to eviction. Once a member has received an eviction notice they have 72 hours to get their balance due below $100, including any fees incurred. If the member fails to make the appropriate payment, CHEA may initiate eviction. **
-.5. Evictions: A member whose balance exceeds $100 on the 10th of the month is subject to eviction. Once a member has received an eviction notice they have 72 hours to get their balance due below $100, including any fees incurred. If the member fails to make the appropriate payment, CHEA may initiate eviction.
+**7.6. (STRICKEN 4/16/17) Membership Fee: a one-time, non-refundable $50 membership fee will be charged to new members of CHEA. As of May 28, 2002, that fee will be divided as follows: **
-.6. (STRICKEN 4/16/17) Membership Fee: a one-time, non-refundable $50 membership fee will be charged to new members of CHEA. As of May 28, 2002, that fee will be divided as follows:
+**7.6.1. (STRICKEN 4/16/17) North American Students of Cooperation dues: $20 **
-.6.1. (STRICKEN 4/16/17) North American Students of Cooperation dues: $20
+**7.6.2. (STRICKEN 4/16/17) Capital Improvement Fund: $20 **
-.6.2. (STRICKEN 4/16/17) Capital Improvement Fund: $20
+**7.6.3. (STRICKEN 4/16/17) Educational Events: $5 **
-.6.3. (STRICKEN 4/16/17) Educational Events: $5
+**7.6.4. (STRICKEN 4/16/17) Emergency fund: $5 **
-.6.4. (STRICKEN 4/16/17) Emergency fund: $5
+**7.7. Deposit: A $500 security deposit is required when a person signs their residential contract. As long as that person resides at the house, the deposit will be held in Sasona House funds. When a person leaves Sasona, a check-out form must be filled out and given to the Membership Coordinator. No refund is paid without this form. **
-.7. Deposit: A $500 security deposit is required when a person signs their residential contract. As long as that person resides at the house, the deposit will be held in Sasona House funds. When a person leaves Sasona, a check-out form must be filled out and given to the Membership Coordinator. No refund is paid without this form.
+**7.8. Texas Law: You cannot use your deposit for rent. Please don't ask. **
-.8. Texas Law: You cannot use your deposit for rent. Please don't ask.
+**7.9. Pet Deposit: The House membership will set its own pet deposit amount. In no case will the amount collected be less $100 per pet. $50 is a 'pet fee' and therefore non-refundable, as it goes to pest control when the pet leaves. The other $50 is a pet deposit and may be refunded depending on pet damage/mess at move-out. The pet owner is also responsible for any damage done to carpet, rugs, walls, furniture, smell, etc. above and beyond what is normally expected to put the room back into its pre-pet condition. This means a pet owner can be charged additional costs if needed. ('Pet Fee' added 10/4/15 by vote of 12-0-0) **
-.9. Pet Deposit: The House membership will set its own pet deposit amount. In no case will the amount collected be less $100 per pet. $50 is a 'pet fee' and therefore non-refundable, as it goes to pest control when the pet leaves. The other $50 is a pet deposit and may be refunded depending on pet damage/mess at move-out. The pet owner is also responsible for any damage done to carpet, rugs, walls, furniture, smell, etc. above and beyond what is normally expected to put the room back into its pre-pet condition. This means a pet owner can be charged additional costs if needed. ('Pet Fee' added 10/4/15 by vote of 12-0-0)
+**7.9.1. All pets must be approved by the house prior to being moved in **
-.9.1. All pets must be approved by the house prior to being moved in
+**7.9.2. No dangerous animals will be allowed. **
-.9.2. No dangerous animals will be allowed.
+**7.9.3. Roommates must approve of all all new pets. **
-.9.3. Roommates must approve of all all new pets.
+**7.10. Payment Plans: Members are expected to pay all rent and charges on time, however, it is understood that members may sometimes be unable to meet their commitment in a timely manner and may need a pay plan. The following criteria outline CHEA policy: **
-.10. Payment Plans: Members are expected to pay all rent and charges on time, however, it is understood that members may sometimes be unable to meet their commitment in a timely manner and may need a pay plan. The following criteria outline CHEA policy:
+**7.10.1. Pay plan requests must be on the proper form and submitted to the CFO for approval. The request will be placed in the member's folder once approval is received. **
-.10.1. Pay plan requests must be on the proper form and submitted to the CFO for approval. The request will be placed in the member's folder once approval is received.
+**7.10.2. A payment plan extending beyond the due date of the next month's rent disqualifies the payment planee from participating in another payment plan until 4 months after the payment plan is paid off. **
-.10.2. A payment plan extending beyond the due date of the next month's rent disqualifies the payment planee from participating in another payment plan until 4 months after the payment plan is paid off.
+**7.10.2.a. A payment plan that is paid off according to a payment plan contract that does not extend past the next month's rent due date does not disqualify a member from starting another payment plan in subsequent months. **
-.10.2.a. A payment plan that is paid off according to a payment plan contract that does not extend past the next month's rent due date does not disqualify a member from starting another payment plan in subsequent months.
+**7.10.3. Late fees will not accrue during the payment plan, however, the house may set a pay plan fee as seen fit to be included in the payment schedule. **
-.10.3. Late fees will not accrue during the payment plan, however, the house may set a pay plan fee as seen fit to be included in the payment schedule.
+**7.10.4. Missing one of the payment plan payments will result in the member being liable for immediate eviction for non- payment of rent. **
-.10.4. Missing one of the payment plan payments will result in the member being liable for immediate eviction for non- payment of rent.
+**7.10.5. Payments made during the plan may not be made with a credit or a debit card, but only with check, or money order. **
-.10.5. Payments made during the plan may not be made with a credit or a debit card, but only with check, or money order.
+**7.10.6. If a member fails to pay the agreed upon plan, that member may be evicted immediately. **
-.10.6. If a member fails to pay the agreed upon plan, that member may be evicted immediately.
+**7.11. Bounced Check Policy: If a member bounces a check, CHE will process it a second time. If the check is still not good, a $25 fee will be assessed. If the member bounces 2 checks in a six month period, that member may be barred from using checks/debit for the remainder of their contract. **
-.11. Bounced Check Policy: If a member bounces a check, CHE will process it a second time. If the check is still not good, a $25 fee will be assessed. If the member bounces 2 checks in a six month period, that member may be barred from using checks/debit for the remainder of their contract.
+**7.12. Outstanding debt: the maximum amount that a member may carry over from month to month is $100. **
-.12. Outstanding debt: the maximum amount that a member may carry over from month to month is $100.
+**7.13. Absentee Policy: A member can get a $150 rent credit per month, with a 2 week minimum and a 2 month maximum, with pro-rated credits. This is for resident members only. A member seeking absentee reimbursement must get written approval from the Bookkeeper or Treasurer. The invoice for the month’s rent following the absentee period will be adjusted to reflect their applicable rent credit. **
+====== Collection Process 8. Collection Process:** ** ======
-.13. Absentee Policy: A member can get a $150 rent credit per month, with a 2 week minimum and a 2 month maximum, with pro-rated credits. This is for resident members only. A member seeking absentee reimbursement must get written approval from the Bookkeeper or Treasurer. The invoice for the month’s rent following the absentee period will be adjusted to reflect their applicable rent credit.
+**8.1. When a member leaves owing money to CHEA: CHEA will follow the process outlined below to collect the money: **
+**8.1.1. A letter, or series of letters, will be sent outlining the charges and requesting payment. This letter will be sent out to the address on the check-out form, the address given on the contract, or the latest known address. **
-**Collection Process
+**8.1.2. If no response to the letter is received, the account will be turned over to a collection agency, who will send a series of six letters requesting payment, including their fee. **
-. Collection Process:**
-.1. When a member leaves owing money to CHEA: CHEA will follow the process outlined below to collect the money:
+**8.1.3. If there is still no response, they are put into the credit system and noted as bad credit. The credit agency will continue to make every effort to collect, including nasty phone calls. **
+====== Property/Room Damage 9. Property/Room Damage** ** ======
-.1.1. A letter, or series of letters, will be sent outlining the charges and requesting payment. This letter will be sent out to the address on the check-out form, the address given on the contract, or the latest known address.
+**9.1. Moving In: Members moving into a room must fill out a room condition sheet. This sheet may be filled out in as much detail as the member wishes. The room should: **
-.1.2. If no response to the letter is received, the account will be turned over to a collection agency, who will send a series of six letters requesting payment, including their fee.
+**9.1.1. Be painted to the house scheme or be neutral in color. **
-.1.3. If there is still no response, they are put into the credit system and noted as bad credit. The credit agency will continue to make every effort to collect, including nasty phone calls.
+**9.1.2. Have plumbing in good working order. **
+**9.1.3. Have fan that works if installed. **
-**Property/Room Damage
+**9.1.4. Have a clean rug or floor and be in good condition **
-. Property/Room Damage**
-.1. Moving In: Members moving into a room must fill out a room condition sheet. This sheet may be filled out in as much detail as the member wishes. The room should:
+**9.1.5. Be clean, including the windows. **
-.1.1. Be painted to the house scheme or be neutral in color.
+**9.1.6. Have a clean bathroom. **
-.1.2. Have plumbing in good working order.
+**9.1.7. Have a lock on the room side to a shared bathroom door. **
-.1.3. Have fan that works if installed.
+**9.1.8. Have a working smoke detector. **
-.1.4. Have a clean rug or floor and be in good condition
+**9.1.9. Have all lights in working order. **
-.1.5. Be clean, including the windows.
+**9.2. Moving Out: The member has the obligation to return the room to conditions at least as good as when the person moved in. **
-.1.6. Have a clean bathroom.
+**9.2.1. If you painted, get approval to retain those colors or repaint to original color. **
-.1.7. Have a lock on the room side to a shared bathroom door.
+**9.2.2. Clean the room and bathroom. **
-.1.8. Have a working smoke detector.
+**9.2.3. Note all changes on the room sheet. **
-.1.9. Have all lights in working order.
+**9.2.4. Fill out a check out form. **
-.2. Moving Out: The member has the obligation to return the room to conditions at least as good as when the person moved in.
+**9.2.5. Turn in all keys. **
+====== Quiet Hours** ** ======
-.2.1. If you painted, get approval to retain those colors or repaint to original color.
+**10. Quiet hours are after 11pm to 6am on weekdays. (passed by house vote 2-8-2015) **
+====== Maintenance Areas** 1** ======
-.2.2. Clean the room and bathroom.
+**1. Maintenance Areas: Maintenance includes all work done in the facilities to protect, preserve repair or improve short of Capital Projects. For Purposes of budget and responsibility, maintenance is divided into the following areas: **
-.2.3. Note all changes on the room sheet.
+**11.1. General Maintenance: This area includes those things that the members can easily perform and that do not alter the basic condition of the building. It also includes the responsibility to call professional electricians, plumbers, etc. To correct normal small cost repairs and improvements. Some typical examples of house responsibility are: **
-.2.4. Fill out a check out form.
+**11.1.1. General plumbing problems typically handled by a resident. **
-.2.5. Turn in all keys.
+**11.1.1.1. Opening a wall and replacing valves or replacing parts of the domestic hot water system would require calling the plumber. **
+**11.1.2. General lighting repairs, but not major electrical repairs/improvements. **
-**Quiet Hours**
+**11.1.3. Minor carpentry **
-. Quiet hours are after 11pm to 6am on weekdays. (passed by house vote 2-8-2015)
+**11.1.4. Replacing light bulbs. **
-**Maintenance Areas**
+**11.2. Contract Maintenance: This area includes all basic functions that require continual and on-going maintenance. These are contracted out as to insure regular and professional accomplishment of necessary checks. When it is necessary to have work done on systems that have maintenance contracts, the company with the contract should be called. Examples are: **
-. Maintenance Areas: Maintenance includes all work done in the facilities to protect, preserve repair or improve short of Capital Projects. For Purposes of budget and responsibility, maintenance is divided into the following areas:
-.1. General Maintenance: This area includes those things that the members can easily perform and that do not alter the basic condition of the building. It also includes the responsibility to call professional electricians, plumbers, etc. To correct normal small cost repairs and improvements. Some typical examples of house responsibility are:
+**11.2.1. HVAC systems **
-.1.1. General plumbing problems typically handled by a resident.
+**11.2.2. Pest control **
-.1.1.1. Opening a wall and replacing valves or replacing parts of the domestic hot water system would require calling the plumber.
+**11.2.3. Sort water systems **
-.1.2. General lighting repairs, but not major electrical repairs/improvements.
+**11.3. Emergency maintenance: this area encompasses those emergencies that arise and are typically so expensive that the cost would deplete the house maintenance budget. These problems fall short of a CIP item, as this is normally a repair, not an improvement. Examples are: **
-.1.3. Minor carpentry
+**11.3.1. A major plumbing leak in the wall/floor **
-.1.4. Replacing light bulbs.
+**11.3.2. An expensive piece of equipment needing repair and or replacement. **
+====== Maintenance Problems and Scheduling** ** ======
-.2. Contract Maintenance: This area includes all basic functions that require continual and on-going maintenance. These are contracted out as to insure regular and professional accomplishment of necessary checks. When it is necessary to have work done on systems that have maintenance contracts, the company with the contract should be called. Examples are:
+**12. Maintenance Problems and Scheduling **
-.2.1. HVAC systems
+**12.1. The house should maintain a list of things that need to be done. **
-.2.2. Pest control
+**12.1.1. Every four months, each room suite, and building shoud be inspected and the “to do” list updated. **
-.2.3. Sort water systems
+**12.1.2. The house should then make a master schedule to ensure prompt correction of the most serious problems and a schedule of completion for the rest. **
-.3. Emergency maintenance: this area encompasses those emergencies that arise and are typically so expensive that the cost would deplete the house maintenance budget. These problems fall short of a CIP item, as this is normally a repair, not an improvement. Examples are:
+**12.1.3. In cases of members' rooms and bathrooms, these items should be put close to the top of the list. **
+====== Upholding Standards** ** ======
-.3.1. A major plumbing leak in the wall/floor
+**13. Upholding Standards: The house is self-managing, but shall maintain the facility standards set by the Sasona House and CHEA Board of Directors. **
-.3.2. An expensive piece of equipment needing repair and or replacement.
+**13.1. Purpose: The house maintains the property under its control in a manner to ensure and promote the safety and comfort of the members, the economic operation of the house and to protect the assets of CHEA and the personal property of the members. **
+**13.2. Standards: The house should maintain the facility to meet: **
-**Maintenance Problems and Scheduling**
+**13.2.1. The terms of the contract **
-. Maintenance Problems and Scheduling
-.1. The house should maintain a list of things that need to be done.
+**13.2.2. The city health, environmental, and housing codes **
-.1.1. Every four months, each room suite, and building shoud be inspected and the “to do” list updated.
+**13.3. Reporting problems: **
-.1.2. The house should then make a master schedule to ensure prompt correction of the most serious problems and a schedule of completion for the rest.
+**13.3.1. Each member of the house is responsible for reporting problems. **
-.1.3. In cases of members' rooms and bathrooms, these items should be put close to the top of the list.
+**13.3.2. This is particularly true in their own room or space. **
+**13.3.3. A method for reporting these problems shall be provided. **
-**Upholding Standards**
+**13.4. Emergency maintenance condition: Any condition which: **
-. Upholding Standards: The house is self-managing, but shall maintain the facility standards set by the Sasona House and CHEA Board of Directors.
-.1. Purpose: The house maintains the property under its control in a manner to ensure and promote the safety and comfort of the members, the economic operation of the house and to protect the assets of CHEA and the personal property of the members.
+**13.4.1. Effect equipment **
-.2. Standards: The house should maintain the facility to meet:
+**13.4.2. Structural integrity **
-.2.1. The terms of the contract
+**13.4.3. Places the house in a dangerous condition. **
-.2.2. The city health, environmental, and housing codes
+**13.4.4. Places a member in a dangerous condition. **
-.3. Reporting problems:
+**13.4.5. Cause a room to become uninhabitable or causes unacceptable discomfort to the member. **
-.3.1. Each member of the house is responsible for reporting problems.
+**13.4.6. Does not comply with City health, environmental or housing codes **
-.3.2. This is particularly true in their own room or space.
+**13.4.7. While these conditions are called “emergency”, the corrective action may or may not fall under the budget as emergency maintenance. **
-.3.3. A method for reporting these problems shall be provided.
+**13.5. House action on the above conditions: **
-.4. Emergency maintenance condition: Any condition which:
+**13.5.1. The house will take immediate action to resolve any of the above conditions. **
-.4.1. Effect equipment
+**13.5.2. The Steward should be notified if the corrective action will require extensive repair or if the City must be notified. **
+====== House Furniture** ** ======
-.4.2. Structural integrity
+**14. House Furniture: The house will provide furniture to make the common rooms inhabitable and meet the requirements of the contract. **
+====== 15. Member Improvements:** ** ======
-.4.3. Places the house in a dangerous condition.
+**15.1. Altering the building: Small general improvements are allowed, but when decisions are made as to whether to alter something or not, the guiding principle should be whether it effects the overall structure or not. **
-.4.4. Places a member in a dangerous condition.
+**15.1.1. No changes should be made that alter the structure **
-.4.5. Cause a room to become uninhabitable or causes unacceptable discomfort to the member.
+**15.2. Painting: Members may paint their room at their own expense. **
-.4.6. Does not comply with City health, environmental or housing codes
+**15.2.1. However, no dark colors, such as black, should be used. **
-.4.7. While these conditions are called “emergency”, the corrective action may or may not fall under the budget as emergency maintenance.
+**15.2.2. Rooms must be painted back to a neutral color when the member changes rooms, or departs, unless an appropriate officer concurs with the color choice. **
-.5. House action on the above conditions:
+**15.2.2.1. This may be at the members expense. **
-.5.1. The house will take immediate action to resolve any of the above conditions.
+**15.2.3. General painting throughout the house should be done to enhance the present condition. Again, light colors should prevail. **
+====== The Capital Improvements Program ======
-.5.2. The Steward should be notified if the corrective action will require extensive repair or if the City must be notified.
+. The Capital Improvements Program:** 16.1. Purpose: To ensure a continuous and funded program that will provide for the reinvestment of capital in our facilities. 16.1.1. This program should be tied to the short and long term plans developed and updated each year. 16.1.2. This is the major program that reinvests our money in ourselves and is oriented towards the future of CHEA. 16.1.3. It should always receive a high priority when allocating resources. 16.2. Oversight: 16.2.1. The Finance Committee will oversee the program. 16.3. Process 16.3.1. Finance committee will oversee and make decisions on what projects will be funded within any given fiscal year. 16.3.2. Funds not spent may be carried over to the next year. 16.3.3. A consolidated list will be kept of items accomplished and what is to be done. 16.3.3.1. This list should be: 16.3.3.1.1.By year, two years, and five years 16.3.3.1.2.It should be categorized as outlined in 16.4 16.4. Categories: 16.4.1. Safety for members. 16.4.2. Safety for the building 16.4.3. Equipment deterioration. 16.4.4. Life cycle replacement 16.4.5. General improvement of the building. 16.4.6. New code requirements 16.4.7. General living conditions improvements 16.4.8. Kitchen 16.5. House: the house will have a formal list of projects: 16.5.1. The list should be by priority 16.5.2. The list should be by year if possible 16.5.3. The list should be by category if possible. 16.6. Timing 16.6.1. House should update their list at the beginning of July. 16.6.2. Finance committee should update the current list after each fall and spring general membership meeting. 16.6.3. Finance committee should establish an initial list for the next year each spring. 16.7. Funding: 16.7.1. Finance committee will suggest funds for the next year to the House each July for planning purposes, funding should be at least 15% of the proposed budget. ====== **The Furnishings and Fixtures Program
+======   ======
+. The Furnishings and Fixtures Program:** 17.1. Purpose: To ensure a pleasant and up-to-date living environment is maintained for the members and that old items are discarded. 17.2. Oversight: The house is charged with maintaining and F&F program that will meet the house needs. 17.2.1. Funds are allocated through the central budget process, but the house may spend the funds as they see fit within the confines of the program. 17.3. Process: The house should review the furnishings and fixtures in the house. Once that is done: 17.3.1. Money should be allocated in such a manner as to fulfill as many of the needs as possible. 17.4. Coverage: Items covered under this program include: 17.4.1. Carpet, both is the rooms and in the common areas. 17.4.2. Chairs and tables for the common areas. 17.4.3. Lighting 17.4.4. Furniture for the common areas 17.4.5. Shower Curtains 17.4.6. Blinds and curtains for all windows. 17.4.7. Entertainment equipment 17.4.8. Bulletin boards and items like that 17.5. Programming: The house should maintain an inventory of F&F items. That inventory should include the date each item was purchased. 17.5.1. A “life” should be given to each category, such as Tables or Sofas. 17.5.2. Then the total requirement should be divided equally by years. 17.5.3. The house should then plan to purchase a quantity equally by years. The house should then plan to purchase a quantity equal to the yearly requirement so that the house always has relatively new items. ====== **Parties 18.
+======   ======
-**House Furniture**
+Parties: The house is encouraged to have an active and fun social environment. Social Coordinators should plan events events each new semester that meet the needs of all the house members, not just a few. The following outlines general criteria for parties.** 18.1. House may have one party per season where guests from outside the co-op are invited. 18.2. The house director/trustee is always responsible for house actions whether or not they are there or not. 18.3. If alcohol is to be served, all appropriate legal guidelines and laws must be followed. 18.4. House labor cannot be used to serve alcohol 18.5. No party may be advertised outside CHEA, or off CHEA property. ====== **Illegal activities
-. House Furniture: The house will provide furniture to make the common rooms inhabitable and meet the requirements of the contract.
+======   ======
-**15. Member Improvements:**
+. Illegal activities: CHEA does not condone illegal activities.** 19.1. Alcohol and minors: The legal age to consume alcohol is 21. We didn't make the law but we must abide by it. It is illegal for anyone under the age of 21 to drink alcohol, even in the privacy of their own room. 19.2. Prohibition of Sexual Harassment: CHEA's policy is to maintain an environment free from harassment and intimidation. Sexual harassment is expressly prohibited, and offenders are subject to disciplinary action. CHEA defines sexual harassment as unwelcome sexual advances or requests for sexual favors, or other verbal or physical conduct of a sexual nature, by any member or guest, when the intended or perceived effect of such conduct is to create an intimidating, hostile or threatening environment for any other member or guest. Whenever possible, complaints or sexual harassment should be dealt with at the house level rather than the CHEA Board. However, no member should feel intimidated about seeking relief from sexual harassment. In all proceedings, CHEA and Sasona officers and shall maintain the confidentiality and the rights of the individuals involved to the fullest extent of the law. 19.3. Prohibition of Racial Harassment: It is the policy of CHEA to strive to create and maintain a living environment free from racial harassment, humiliation and intimidation of students. “Racial harassment” is defined as acts of communication that are intended to harass, intimidate, or humiliate a member or members on account of race, color, or national origin, and that cause them to suffer severe emotional distress. Racial harassment in CHEA is expressly prohibited, and any member who engages in such conduct is subject to appropriate disciplinary action. ====== **Roofs 20.
+======   ======
-.1. Altering the building: Small general improvements are allowed, but when decisions are made as to whether to alter something or not, the guiding principle should be whether it effects the overall structure or not.
+Roofs: Don't go on the roofs of the buildings.
-.1.1. No changes should be made that alter the structure
+====== Possessions** ======
-.2. Painting: Members may paint their room at their own expense.
-.2.1. However, no dark colors, such as black, should be used.
-.2.2. Rooms must be painted back to a neutral color when the member changes rooms, or departs, unless an appropriate officer concurs with the color choice.
-.2.2.1. This may be at the members expense.
-.2.3. General painting throughout the house should be done to enhance the present condition. Again, light colors should prevail.
-**The Capital Improvements Program
-. The Capital Improvements Program:**
-.1. Purpose: To ensure a continuous and funded program that will provide for the reinvestment of capital in our facilities.
-.1.1. This program should be tied to the short and long term plans developed and updated each year.
-.1.2. This is the major program that reinvests our money in ourselves and is oriented towards the future of CHEA.
-.1.3. It should always receive a high priority when allocating resources.
-.2. Oversight:
-.2.1. The Finance Committee will oversee the program.
-.3. Process
-.3.1. Finance committee will oversee and make decisions on what projects will be funded within any given fiscal year.
-.3.2. Funds not spent may be carried over to the next year.
-.3.3. A consolidated list will be kept of items accomplished and what is to be done.
-.3.3.1. This list should be:
-.3.3.1.1.By year, two years, and five years
-.3.3.1.2.It should be categorized as outlined in 16.4
-.4. Categories:
-.4.1. Safety for members.
-.4.2. Safety for the building
-.4.3. Equipment deterioration.
-.4.4. Life cycle replacement
-.4.5. General improvement of the building.
-.4.6. New code requirements
-.4.7. General living conditions improvements
-.4.8. Kitchen
-.5. House: the house will have a formal list of projects:
-.5.1. The list should be by priority
-.5.2. The list should be by year if possible
-.5.3. The list should be by category if possible.
-.6. Timing
-.6.1. House should update their list at the beginning of July.
-.6.2. Finance committee should update the current list after each fall and spring general membership meeting.
-.6.3. Finance committee should establish an initial list for the next year each spring.
-.7. Funding:
-.7.1. Finance committee will suggest funds for the next year to the House each July for planning purposes, funding should be at least 15% of the proposed budget.
-**The Furnishings and Fixtures Program
-. The Furnishings and Fixtures Program:**
-.1. Purpose: To ensure a pleasant and up-to-date living environment is maintained for the members and that old items are discarded.
-.2. Oversight: The house is charged with maintaining and F&F program that will meet the house needs.
-.2.1. Funds are allocated through the central budget process, but the house may spend the funds as they see fit within the confines of the program.
-.3. Process: The house should review the furnishings and fixtures in the house. Once that is done:
-.3.1. Money should be allocated in such a manner as to fulfill as many of the needs as possible.
-.4. Coverage: Items covered under this program include:
-.4.1. Carpet, both is the rooms and in the common areas.
-.4.2. Chairs and tables for the common areas.
-.4.3. Lighting
-.4.4. Furniture for the common areas
-.4.5. Shower Curtains
-.4.6. Blinds and curtains for all windows.
-.4.7. Entertainment equipment
-.4.8. Bulletin boards and items like that
-.5. Programming: The house should maintain an inventory of F&F items. That inventory should include the date each item was purchased.
-.5.1. A “life” should be given to each category, such as Tables or Sofas.
-.5.2. Then the total requirement should be divided equally by years.
-.5.3. The house should then plan to purchase a quantity equally by years. The house should then plan to purchase a quantity equal to the yearly requirement so that the house always has relatively new items.
-**Parties
-. Parties: The house is encouraged to have an active and fun social environment. Social Coordinators should plan events events each new semester that meet the needs of all the house members, not just a few. The following outlines general criteria for parties.**
-.1. House may have one party per season where guests from outside the co-op are invited.
-.2. The house director/trustee is always responsible for house actions whether or not they are there or not.
-.3. If alcohol is to be served, all appropriate legal guidelines and laws must be followed.
-.4. House labor cannot be used to serve alcohol
-.5. No party may be advertised outside CHEA, or off CHEA property.
-**Illegal activities
-. Illegal activities: CHEA does not condone illegal activities.**
-.1. Alcohol and minors: The legal age to consume alcohol is 21. We didn't make the law but we must abide by it. It is illegal for anyone under the age of 21 to drink alcohol, even in the privacy of their own room.
-.2. Prohibition of Sexual Harassment: CHEA's policy is to maintain an environment free from harassment and intimidation. Sexual harassment is expressly prohibited, and offenders are subject to disciplinary action. CHEA defines sexual harassment as unwelcome sexual advances or requests for sexual favors, or other verbal or physical conduct of a sexual nature, by any member or guest, when the intended or perceived effect of such conduct is to create an intimidating, hostile or threatening environment for any other member or guest. Whenever possible, complaints or sexual harassment should be dealt with at the house level rather than the CHEA Board. However, no member should feel intimidated about seeking relief from sexual harassment. In all proceedings, CHEA and Sasona officers and shall maintain the confidentiality and the rights of the individuals involved to the fullest extent of the law.
-.3. Prohibition of Racial Harassment: It is the policy of CHEA to strive to create and maintain a living environment free from racial harassment, humiliation and intimidation of students. “Racial harassment” is defined as acts of communication that are intended to harass, intimidate, or humiliate a member or members on account of race, color, or national origin, and that cause them to suffer severe emotional distress. Racial harassment in CHEA is expressly prohibited, and any member who engages in such conduct is subject to appropriate disciplinary action.
-**Roofs
-. Roofs: Don't go on the roofs of the buildings.**
-**Possessions**
 . Possessions: If a member vacates the house, but leaves behind some or all of their possessions then CHEA will hold onto their possessions until the possessions are considered (declared) abandoned. Examples of different circumstances.
@@ Line 707: / Line 564: @@
 .2.1. If a person has not signed a new contract and is still present, the eviction procedures may begin in order to clear the room.
-.2.2. If a person has not signed a contract and leaves the house but leaves his possessions , then that sets a date after which time their possessions may be declared abandoned property. CHEA can then remove the possessions and start procedures to auction off the property.
+.2.2. If a person has not signed a contract and leaves the house but leaves his possessions, then that sets a date after which time their possessions may be declared abandoned property. CHEA can then remove the possessions and start procedures to auction off the property.
 .3. If a person is moving to another room in the near future. Then it is their responsibility to move their possessions on the move out date. This will ensure CHEA does not handle the possessions during the interim in order to clean or prepare the room for the next member.
@@ Line 713: / Line 570: @@
 .4. If CHEA must handle a member's possessions, then at least three persons should be involved.
+====== **Prohibitions** ======
-**Prohibitions**
 . Prohibitions: All <del>firearms, ammunition</del>, explosives, other items qualifying as weapons, illegal articles/substances are forbidden on CHEA property. (Firearm and ammunition stricken by CHEA Baord on February 22 Meeting Minutes, 2024)
@@ Line 725: / Line 582: @@
 .4. Smoking of tobacco products is banned within 25 feet of all doors and windows of the house. (passed 10/16/16 by 10-0-1) (altered 2/12/19)
+====== **Labor Holidays** ======
-**Labor Holidays**
 . Labor Holidays: Normally a labor holiday occurs each fall, spring, and summer at each house.
 .1. All members living at the house are required to participate in the event or make up the time through the house labor system.