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rules [2025/11/30 02:01] – jessimunnrules [2026/08/17 23:04] (current) – admin
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 ====== **Membership 1. Membership** ====== ====== **Membership 1. Membership** ======
  
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 5.6.4. Guests are responsible for a $3 per meal fee to be deposited directly in the lock box with a note when not hosted by a current member. ** Members are responsible for notifying their guests of their $3 responsibility ** 5.6.4. Guests are responsible for a $3 per meal fee to be deposited directly in the lock box with a note when not hosted by a current member. ** Members are responsible for notifying their guests of their $3 responsibility **
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 ====== Move-in and Move-out** ** ====== ====== Move-in and Move-out** ** ======
  
-**6. Move-in and Move-out: The House membership officer will typically determine room assignments. **+6. Move-in and Move-out: The House membership officer will typically determine room assignments.
  
-**6.1. Room assignment: Every effort will be made to assign a member to a room of their choice. There is, however, no guarantee of choice. CHEA reserves the right to move a person after rooms have been assigned. Examples of the necessity to move a person are: **+6.1. Room assignment: Every effort will be made to assign a member to a room of their choice. There is, however, no guarantee of choice. CHEA reserves the right to move a person after rooms have been assigned. Examples of the necessity to move a person are:
  
-**6.1.1. Filling up doubles **+6.1.1. Filling up doubles
  
-**6.1.2. A problem with the room or bath **+6.1.2. A problem with the room or bath
  
-**6.1.3. Matching life styles to accommodate members in a certain part of the house. **+6.1.3. Matching life styles to accommodate members in a certain part of the house.
  
-**6.2. Move-in: The house will determine whether a member may move in prior to the date of the start of the contract. **+6.2. Move-in: The house will determine whether a member may move in prior to the date of the start of the contract.
  
-**6.2.1. A nominal fee of $15 per day will be charged for each day prior to the start of the contract that the person resides in the house **+6.2.1. A nominal fee of $15 per day will be charged for each day prior to the start of the contract that the person resides in the house
  
-**6.2.2. Each member will fill out a room condition form each time that they move into a room. This form will be turned into a membership officer who will keep it in the member's file. **+6.2.2. Each member will fill out a room condition form each time that they move into a r**oom. This form will be turned into a membership officer who will keep it in the member's file. **
  
 **6.3. Move-out: Members are not entitled to a room in their house after the end of their contract unless they have signed a contract for the following semester. ** **6.3. Move-out: Members are not entitled to a room in their house after the end of their contract unless they have signed a contract for the following semester. **
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 **6.3.5. Departing members must fill out a check-out form with the membership officer. The member will not receive any of the remainder of their deposit until this check-out form is completed to the membership officer's satisfaction. ** **6.3.5. Departing members must fill out a check-out form with the membership officer. The member will not receive any of the remainder of their deposit until this check-out form is completed to the membership officer's satisfaction. **
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 ====== Payment of Rent ====== ====== Payment of Rent ======
  
-7. Payment of Rent:** **+7. Payment of Rent:
  
 **7.1. General: All basic costs associated with living in the house are inclusive. Other potential costs not covered may include individual phones, TV service, and fees or fines such as labor fines, parking fees, office equipment fees, etc. ** **7.1. General: All basic costs associated with living in the house are inclusive. Other potential costs not covered may include individual phones, TV service, and fees or fines such as labor fines, parking fees, office equipment fees, etc. **
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 **7.13. Absentee Policy: A member can get a $150 rent credit per month, with a 2 week minimum and a 2 month maximum, with pro-rated credits. This is for resident members only. A member seeking absentee reimbursement must get written approval from the Bookkeeper or Treasurer. The invoice for the month’s rent following the absentee period will be adjusted to reflect their applicable rent credit. ** **7.13. Absentee Policy: A member can get a $150 rent credit per month, with a 2 week minimum and a 2 month maximum, with pro-rated credits. This is for resident members only. A member seeking absentee reimbursement must get written approval from the Bookkeeper or Treasurer. The invoice for the month’s rent following the absentee period will be adjusted to reflect their applicable rent credit. **
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 ====== Collection Process 8. Collection Process:** ** ====== ====== Collection Process 8. Collection Process:** ** ======
  
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 **8.1.3. If there is still no response, they are put into the credit system and noted as bad credit. The credit agency will continue to make every effort to collect, including nasty phone calls. ** **8.1.3. If there is still no response, they are put into the credit system and noted as bad credit. The credit agency will continue to make every effort to collect, including nasty phone calls. **
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 ====== Property/Room Damage 9. Property/Room Damage** ** ====== ====== Property/Room Damage 9. Property/Room Damage** ** ======
  
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 **9.2.5. Turn in all keys. ** **9.2.5. Turn in all keys. **
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 ====== Quiet Hours** ** ====== ====== Quiet Hours** ** ======
  
 **10. Quiet hours are after 11pm to 6am on weekdays. (passed by house vote 2-8-2015) ** **10. Quiet hours are after 11pm to 6am on weekdays. (passed by house vote 2-8-2015) **
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 ====== Maintenance Areas** 1** ====== ====== Maintenance Areas** 1** ======
  
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 **11.3.2. An expensive piece of equipment needing repair and or replacement. ** **11.3.2. An expensive piece of equipment needing repair and or replacement. **
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 ====== Maintenance Problems and Scheduling** ** ====== ====== Maintenance Problems and Scheduling** ** ======
  
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 **12.1.3. In cases of members' rooms and bathrooms, these items should be put close to the top of the list. ** **12.1.3. In cases of members' rooms and bathrooms, these items should be put close to the top of the list. **
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 ====== Upholding Standards** ** ====== ====== Upholding Standards** ** ======
  
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 **13.5.2. The Steward should be notified if the corrective action will require extensive repair or if the City must be notified. ** **13.5.2. The Steward should be notified if the corrective action will require extensive repair or if the City must be notified. **
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 ====== House Furniture** ** ====== ====== House Furniture** ** ======
  
 **14. House Furniture: The house will provide furniture to make the common rooms inhabitable and meet the requirements of the contract. ** **14. House Furniture: The house will provide furniture to make the common rooms inhabitable and meet the requirements of the contract. **
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 ====== 15. Member Improvements:** ** ====== ====== 15. Member Improvements:** ** ======
  
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 **15.2.3. General painting throughout the house should be done to enhance the present condition. Again, light colors should prevail. ** **15.2.3. General painting throughout the house should be done to enhance the present condition. Again, light colors should prevail. **
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 ====== The Capital Improvements Program ====== ====== The Capital Improvements Program ======
  
-16. The Capital Improvements Program:** +16. The Capital Improvements Program:** 16.1. Purpose: To ensure a continuous and funded program that will provide for the reinvestment of capital in our facilities. 16.1.1. This program should be tied to the short and long term plans developed and updated each year. 16.1.2. This is the major program that reinvests our money in ourselves and is oriented towards the future of CHEA. 16.1.3. It should always receive a high priority when allocating resources. 16.2. Oversight: 16.2.1. The Finance Committee will oversee the program. 16.3. Process 16.3.1. Finance committee will oversee and make decisions on what projects will be funded within any given fiscal year. 16.3.2. Funds not spent may be carried over to the next year. 16.3.3. A consolidated list will be kept of items accomplished and what is to be done. 16.3.3.1. This list should be: 16.3.3.1.1.By year, two years, and five years 16.3.3.1.2.It should be categorized as outlined in 16.4 16.4. Categories: 16.4.1. Safety for members. 16.4.2. Safety for the building 16.4.3. Equipment deterioration. 16.4.4. Life cycle replacement 16.4.5. General improvement of the building. 16.4.6. New code requirements 16.4.7. General living conditions improvements 16.4.8. Kitchen 16.5. House: the house will have a formal list of projects: 16.5.1. The list should be by priority 16.5.2. The list should be by year if possible 16.5.3. The list should be by category if possible. 16.6. Timing 16.6.1. House should update their list at the beginning of July. 16.6.2. Finance committee should update the current list after each fall and spring general membership meeting. 16.6.3. Finance committee should establish an initial list for the next year each spring. 16.7. Funding: 16.7.1. Finance committee will suggest funds for the next year to the House each July for planning purposes, funding should be at least 15% of the proposed budget. ====== **The Furnishings and Fixtures Program 
 +======   ======
  
-16.1. Purpose: To ensure a continuous and funded program that will provide for the reinvestment of capital in our facilities. +17. The Furnishings and Fixtures Program:** 17.1. Purpose: To ensure a pleasant and up-to-date living environment is maintained for the members and that old items are discarded. 17.2. Oversight: The house is charged with maintaining and F&F program that will meet the house needs. 17.2.1. Funds are allocated through the central budget process, but the house may spend the funds as they see fit within the confines of the program. 17.3. Process: The house should review the furnishings and fixtures in the house. Once that is done: 17.3.1. Money should be allocated in such a manner as to fulfill as many of the needs as possible. 17.4. Coverage: Items covered under this program include: 17.4.1. Carpet, both is the rooms and in the common areas. 17.4.2. Chairs and tables for the common areas. 17.4.3. Lighting 17.4.4. Furniture for the common areas 17.4.5. Shower Curtains 17.4.6. Blinds and curtains for all windows. 17.4.7. Entertainment equipment 17.4.8. Bulletin boards and items like that 17.5. Programming: The house should maintain an inventory of F&F items. That inventory should include the date each item was purchased. 17.5.1. A “life” should be given to each category, such as Tables or Sofas. 17.5.2. Then the total requirement should be divided equally by years. 17.5.3. The house should then plan to purchase a quantity equally by years. The house should then plan to purchase a quantity equal to the yearly requirement so that the house always has relatively new items. ====== **Parties 18. 
 +======   ======
  
-16.1.1. This program should be tied to the short and long term plans developed and updated each year. +Parties: The house is encouraged to have an active and fun social environment. Social Coordinators should plan events events each new semester that meet the needs of all the house members, not just a few. The following outlines general criteria for parties.** 18.1. House may have one party per season where guests from outside the co-op are invited. 18.2. The house director/trustee is always responsible for house actions whether or not they are there or not. 18.3. If alcohol is to be served, all appropriate legal guidelines and laws must be followed. 18.4. House labor cannot be used to serve alcohol 18.5. No party may be advertised outside CHEA, or off CHEA property. ====== **Illegal activities 
 +======   ======
  
-16.1.2. This is the major program that reinvests our money in ourselves and is oriented towards the future of CHEA.  +19. Illegal activities: CHEA does not condone illegal activities.** 19.1. Alcohol and minors: The legal age to consume alcohol is 21. We didn't make the law but we must abide by it. It is illegal for anyone under the age of 21 to drink alcohol, even in the privacy of their own room. 19.2. Prohibition of Sexual Harassment: CHEA's policy is to maintain an environment free from harassment and intimidation. Sexual harassment is expressly prohibited, and offenders are subject to disciplinary action. CHEA defines sexual harassment as unwelcome sexual advances or requests for sexual favors, or other verbal or physical conduct of a sexual nature, by any member or guest, when the intended or perceived effect of such conduct is to create an intimidating, hostile or threatening environment for any other member or guest. Whenever possible, complaints or sexual harassment should be dealt with at the house level rather than the CHEA Board. However, no member should feel intimidated about seeking relief from sexual harassment. In all proceedings, CHEA and Sasona officers and shall maintain the confidentiality and the rights of the individuals involved to the fullest extent of the law. 19.3. Prohibition of Racial Harassment: It is the policy of CHEA to strive to create and maintain a living environment free from racial harassment, humiliation and intimidation of students. “Racial harassment” is defined as acts of communication that are intended to harass, intimidate, or humiliate a member or members on account of race, color, or national origin, and that cause them to suffer severe emotional distress. Racial harassment in CHEA is expressly prohibited, and any member who engages in such conduct is subject to appropriate disciplinary action. ====== **Roofs 20. 
- +======   ======
-16.1.3. It should always receive a high priority when allocating resources.  +
- +
-16.2. Oversight:  +
- +
-16.2.1. The Finance Committee will oversee the program.  +
- +
-16.3. Process  +
- +
-16.3.1. Finance committee will oversee and make decisions on what projects will be funded within any given fiscal year.  +
- +
-16.3.2. Funds not spent may be carried over to the next year.  +
- +
-16.3.3. A consolidated list will be kept of items accomplished and what is to be done.  +
- +
-16.3.3.1. This list should be:  +
- +
-16.3.3.1.1.By year, two years, and five years  +
- +
-16.3.3.1.2.It should be categorized as outlined in 16.4  +
- +
-16.4. Categories:  +
- +
-16.4.1. Safety for members.  +
- +
-16.4.2. Safety for the building  +
- +
-16.4.3. Equipment deterioration.  +
- +
-16.4.4. Life cycle replacement  +
- +
-16.4.5. General improvement of the building.  +
- +
-16.4.6. New code requirements  +
- +
-16.4.7. General living conditions improvements  +
- +
-16.4.8. Kitchen  +
- +
-16.5. House: the house will have a formal list of projects:  +
- +
-16.5.1. The list should be by priority  +
- +
-16.5.2. The list should be by year if possible  +
- +
-16.5.3. The list should be by category if possible.  +
- +
-16.6. Timing  +
- +
-16.6.1. House should update their list at the beginning of July.  +
- +
-16.6.2. Finance committee should update the current list after each fall and spring general membership meeting.  +
- +
-16.6.3. Finance committee should establish an initial list for the next year each spring.  +
- +
-16.7. Funding:  +
- +
-16.7.1. Finance committee will suggest funds for the next year to the House each July for planning purposes, funding should be at least 15% of the proposed budget.  +
- +
-====== **The Furnishings and Fixtures Program ====== +
- +
-17. The Furnishings and Fixtures Program:**  +
- +
-17.1. Purpose: To ensure a pleasant and up-to-date living environment is maintained for the members and that old items are discarded.  +
- +
-17.2. Oversight: The house is charged with maintaining and F&F program that will meet the house needs.  +
- +
-17.2.1. Funds are allocated through the central budget process, but the house may spend the funds as they see fit within the confines of the program.  +
- +
-17.3. Process: The house should review the furnishings and fixtures in the house. Once that is done:  +
- +
-17.3.1. Money should be allocated in such a manner as to fulfill as many of the needs as possible.  +
- +
-17.4. Coverage: Items covered under this program include:  +
- +
-17.4.1. Carpet, both is the rooms and in the common areas.  +
- +
-17.4.2. Chairs and tables for the common areas.  +
- +
-17.4.3. Lighting  +
- +
-17.4.4. Furniture for the common areas  +
- +
-17.4.5. Shower Curtains  +
- +
-17.4.6. Blinds and curtains for all windows.  +
- +
-17.4.7. Entertainment equipment  +
- +
-17.4.8. Bulletin boards and items like that  +
- +
-17.5. Programming: The house should maintain an inventory of F&F items. That inventory should include the date each item was purchased.  +
- +
-17.5.1. A “life” should be given to each category, such as Tables or Sofas.  +
- +
-17.5.2. Then the total requirement should be divided equally by years.  +
- +
-17.5.3. The house should then plan to purchase a quantity equally by years. The house should then plan to purchase a quantity equal to the yearly requirement so that the house always has relatively new items.  +
- +
-====== **Parties 18. ====== +
- +
-Parties: The house is encouraged to have an active and fun social environment. Social Coordinators should plan events events each new semester that meet the needs of all the house members, not just a few. The following outlines general criteria for parties.**  +
- +
-18.1. House may have one party per season where guests from outside the co-op are invited.  +
- +
-18.2. The house director/trustee is always responsible for house actions whether or not they are there or not.  +
- +
-18.3. If alcohol is to be served, all appropriate legal guidelines and laws must be followed.  +
- +
-18.4. House labor cannot be used to serve alcohol  +
- +
-18.5. No party may be advertised outside CHEA, or off CHEA property.  +
- +
-====== **Illegal activities ====== +
- +
-19. Illegal activities: CHEA does not condone illegal activities.**  +
- +
-19.1. Alcohol and minors: The legal age to consume alcohol is 21. We didn't make the law but we must abide by it. It is illegal for anyone under the age of 21 to drink alcohol, even in the privacy of their own room.  +
- +
-19.2. Prohibition of Sexual Harassment: CHEA's policy is to maintain an environment free from harassment and intimidation. Sexual harassment is expressly prohibited, and offenders are subject to disciplinary action. CHEA defines sexual harassment as unwelcome sexual advances or requests for sexual favors, or other verbal or physical conduct of a sexual nature, by any member or guest, when the intended or perceived effect of such conduct is to create an intimidating, hostile or threatening environment for any other member or guest. Whenever possible, complaints or sexual harassment should be dealt with at the house level rather than the CHEA Board. However, no member should feel intimidated about seeking relief from sexual harassment. In all proceedings, CHEA and Sasona officers and shall maintain the confidentiality and the rights of the individuals involved to the fullest extent of the law.  +
- +
-19.3. Prohibition of Racial Harassment: It is the policy of CHEA to strive to create and maintain a living environment free from racial harassment, humiliation and intimidation of students. “Racial harassment” is defined as acts of communication that are intended to harass, intimidate, or humiliate a member or members on account of race, color, or national origin, and that cause them to suffer severe emotional distress. Racial harassment in CHEA is expressly prohibited, and any member who engages in such conduct is subject to appropriate disciplinary action.  +
- +
-====== **Roofs 20. ====== +
- +
  
 Roofs: Don't go on the roofs of the buildings. Roofs: Don't go on the roofs of the buildings.
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 ====== Possessions** ====== ====== Possessions** ======
  
-21. Possessions: If a member vacates the house, but leaves behind some or all of their possessions then CHEA will hold onto their possessions until the possessions are considered (declared) abandoned. Examples of different circumstances. +21. Possessions: If a member vacates the house, but leaves behind some or all of their possessions then CHEA will hold onto their possessions until the possessions are considered (declared) abandoned. Examples of different circumstances.
  
-21.1. A person remaining in a room for the next season and leaves their possessions in the room over interim. The room is not cleaned and there is no reason for CHEA to handle the possessions. This is the case whether or not the person remains or leaves during interim. +21.1. A person remaining in a room for the next season and leaves their possessions in the room over interim. The room is not cleaned and there is no reason for CHEA to handle the possessions. This is the case whether or not the person remains or leaves during interim.
  
-21.2. A person who has not signed a contract for the next semester must move out by the move-out date. A date is set for two purposes: +21.2. A person who has not signed a contract for the next semester must move out by the move-out date. A date is set for two purposes:
  
-21.2.1. If a person has not signed a new contract and is still present, the eviction procedures may begin in order to clear the room. +21.2.1. If a person has not signed a new contract and is still present, the eviction procedures may begin in order to clear the room.
  
-21.2.2. If a person has not signed a contract and leaves the house but leaves his possessions, then that sets a date after which time their possessions may be declared abandoned property. CHEA can then remove the possessions and start procedures to auction off the property. +21.2.2. If a person has not signed a contract and leaves the house but leaves his possessions, then that sets a date after which time their possessions may be declared abandoned property. CHEA can then remove the possessions and start procedures to auction off the property.
  
-21.3. If a person is moving to another room in the near future. Then it is their responsibility to move their possessions on the move out date. This will ensure CHEA does not handle the possessions during the interim in order to clean or prepare the room for the next member. +21.3. If a person is moving to another room in the near future. Then it is their responsibility to move their possessions on the move out date. This will ensure CHEA does not handle the possessions during the interim in order to clean or prepare the room for the next member.
  
-21.4. If CHEA must handle a member's possessions, then at least three persons should be involved. +21.4. If CHEA must handle a member's possessions, then at least three persons should be involved.
  
 ====== **Prohibitions** ====== ====== **Prohibitions** ======
  
-22. Prohibitions: All <del>firearms, ammunition</del>, explosives, other items qualifying as weapons, illegal articles/substances are forbidden on CHEA property. (Firearm and ammunition stricken by CHEA Baord on February 22 Meeting Minutes, 2024) +22. Prohibitions: All <del>firearms, ammunition</del>, explosives, other items qualifying as weapons, illegal articles/substances are forbidden on CHEA property. (Firearm and ammunition stricken by CHEA Baord on February 22 Meeting Minutes, 2024)
  
-22.1. Motorcycles are not allowed inside the houses. +22.1. Motorcycles are not allowed inside the houses.
  
-22.2. Tigers are not allowed anywhere. +22.2. Tigers are not allowed anywhere.
  
-22.3. The flushing of baby wipes is banned regardless of the labeling of the specific wipe. (passed 1/24/16 by vote of 8-2-4) +22.3. The flushing of baby wipes is banned regardless of the labeling of the specific wipe. (passed 1/24/16 by vote of 8-2-4)
  
-22.4. Smoking of tobacco products is banned within 25 feet of all doors and windows of the house. (passed 10/16/16 by 10-0-1) (altered 2/12/19) +22.4. Smoking of tobacco products is banned within 25 feet of all doors and windows of the house. (passed 10/16/16 by 10-0-1) (altered 2/12/19)
  
 ====== **Labor Holidays** ====== ====== **Labor Holidays** ======
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 23.1. All members living at the house are required to participate in the event or make up the time through the house labor system. 23.1. All members living at the house are required to participate in the event or make up the time through the house labor system.
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  • Last modified: 2026/08/17 23:04
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