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--- rules [2025/07/16 18:11] – jessimunn
+++ rules [2025/11/30 02:01] (current) – jessimunn
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-**Membership
-. Membership**
+====== **Membership 1. Membership** ======
 .1. These Rules are adopted to provide uniform and fair treatment of all persons in routine membership affairs.
@@ Line 33: / Line 32: @@
 .6.2. Hear appeals from members as provided by these rules. Quorum shall be required for hearing of appeals of various kinds. (passed by house vote 2-8-2015)
+====== **Application, Acceptance Availability 2. Application, Acceptance Availability** ======
-**Application, Acceptance Availability
-. Application, Acceptance Availability**
 .1. Applicants must complete an application for membership approved by the House.
@@ Line 57: / Line 54: @@
 .8.2. The replacement must be a person that the member found through means completely independent of the normal house applications and recruitment.
+====== **Contracts 3. Contracts** ======
-**Contracts
-. Contracts**
 .1. Terms and Requirements: Contracts are the only legal documents that CHEA has between the Corporation and the members. This is both an important and delicate matter between the two parties
@@ Line 157: / Line 152: @@
 .8.1.5. Appeals: Any person having a contract voided because of debt to CHEA, may appeal the action to the House,first; and — if it is alleged that house policies or relevant public laws have not been followed — then to the CHEA Board. Appeals may only be heard at regularly scheduled meetings. Quorum shall be required for hearing of appeals of various kinds. (passed by house vote 2-8-2015)
+====== **Eviction 4. Eviction** ======
-**Eviction
-. Eviction**
 .1. Eviction: eviction shall be considered the formal removal of a person who is occupying a space, either legally or illegally, in the house.
@@ Line 245: / Line 238: @@
 .8. Returning to CHEA: persons evicted, or otherwise not selected to remain members for reasons other than non-payment of rent, are considered banned from CHEA property and are not welcome.
-.9. Uncooperative behavior: The following principles are laid out to clarify the boundaries of appropriate conduct within the house. These principles reflect rather than define a belief fundamental to the cooperative... that individuals can live together with mutual respect and tolerance and that those individuals will benefit from sharing their life experiences, both their burdens and their joys.
+.9. Uncooperative behavior: The following principles are laid out to clarify the boundaries of appropriate conduct within the house. These principles reflect rather than define a belief fundamental to the cooperative… that individuals can live together with mutual respect and tolerance and that those individuals will benefit from sharing their life experiences, both their burdens and their joys.
 .9.1. General: CHEA understands will differ in expectations and values. Working these issues out, or accepting them, is vital to the success of the house as a social unit. However, if the situation cannot be resolved, and the disagreement reaches a point at which the action or inaction of an individual threatens the house, then the house should consider any and all possible solutions, including eviction, to remedy the problem. This section is intended to lay down guidelines for what behaviour is considered uncooperative, although the following list should not be considered exhaustive.
@@ Line 285: / Line 278: @@
 .10.6. Appeal: An appeal to the CHEA Board can only be made if it is alleged that the House failed to follow its own procedures in good faith. There is no right of appeal to a decision by the CHEA Board.
+====== **Guests** 5. Guests: ======
-**Guests**
+A guest is defined as a person invited by a member to visit, and may stay overnight if the member so wishes. There is no cost to the member or to the guests other than meals eaten. The intent of this policy is to allow the member and the guest enough flexibility to enjoy the use of the house, and yet preclude non-members from living in, and using the facilities of, the house without proper legal authority.
-. Guests: A guest is defined as a person invited by a member to visit, and may stay overnight if the member so wishes. There is no cost to the member or to the guests other than meals eaten. The intent of this policy is to allow the member and the guest enough flexibility to enjoy the use of the house, and yet preclude non-members from living in, and using the facilities of, the house without proper legal authority.
-.1. Duration and Frequency:
+.1. Duration and Frequency
 .1.1. Guests may stay no longer than 3 consecutive nights
@@ Line 315: / Line 308: @@
 .6.3. The exception is Sunday dinner, when all guests are invited to eat free of charge.
-.6.4. Guests are responsible for a $3 per meal fee to be deposited directly in the lock box with a note when not hosted by a current member. ** Members are responsible for notifying their guests of their $3 responsibility
+.6.4. Guests are responsible for a $3 per meal fee to be deposited directly in the lock box with a note when not hosted by a current member. ** Members are responsible for notifying their guests of their $3 responsibility **
+====== Move-in and Move-out** ** ======
-**Move-in and Move-out**
+**6. Move-in and Move-out: The House membership officer will typically determine room assignments. **
-. Move-in and Move-out: The House membership officer will typically determine room assignments.
-.1. Room assignment: Every effort will be made to assign a member to a room of their choice. There is, however, no guarantee of choice. CHEA reserves the right to move a person after rooms have been assigned. Examples of the necessity to move a person are:
+**6.1. Room assignment: Every effort will be made to assign a member to a room of their choice. There is, however, no guarantee of choice. CHEA reserves the right to move a person after rooms have been assigned. Examples of the necessity to move a person are: **
-.1.1. Filling up doubles
+**6.1.1. Filling up doubles **
-.1.2. A problem with the room or bath
+**6.1.2. A problem with the room or bath **
-.1.3. Matching life styles to accommodate members in a certain part of the house.
+**6.1.3. Matching life styles to accommodate members in a certain part of the house. **
-.2. Move-in: The house will determine whether a member may move in prior to the date of the start of the contract.
+**6.2. Move-in: The house will determine whether a member may move in prior to the date of the start of the contract. **
-.2.1. A nominal fee of $15 per day will be charged for each day prior to the start of the contract that the person resides in the house
+**6.2.1. A nominal fee of $15 per day will be charged for each day prior to the start of the contract that the person resides in the house **
-.2.2. Each member will fill out a room condition form each time that they move into a room. This form will be turned into a membership officer who will keep it in the member's file.
+**6.2.2. Each member will fill out a room condition form each time that they move into a room. This form will be turned into a membership officer who will keep it in the member's file. **
-.3. Move-out: Members are not entitled to a room in their house after the end of their contract unless they have signed a contract for the following semester.
+**6.3. Move-out: Members are not entitled to a room in their house after the end of their contract unless they have signed a contract for the following semester. **
-.3.1. If a house allows a member to stay past the end of their contract, that person must pay a minimum of $15 per day.
+**6.3.1. If a house allows a member to stay past the end of their contract, that person must pay a minimum of $15 per day. **
-.3.2. A member may stay past the end of their contract so long as the room is not needed at that time for a new occupant, and the membership officer approves the stay.
+**6.3.2. A member may stay past the end of their contract so long as the room is not needed at that time for a new occupant, and the membership officer approves the stay. **
-.3.3. A member will be evicted if they do not leave at the end of their contract and arrangements have not been made with the house concerning their staying over.
+**6.3.3. A member will be evicted if they do not leave at the end of their contract and arrangements have not been made with the house concerning their staying over. **
-.3.4. Members will fill out a room condition form upon moving out of the room.
+**6.3.4. Members will fill out a room condition form upon moving out of the room. **
-.3.5. Departing members must fill out a check-out form with the membership officer. The member will not receive any of the remainder of their deposit until this check-out form is completed to the membership officer's satisfaction.
+**6.3.5. Departing members must fill out a check-out form with the membership officer. The member will not receive any of the remainder of their deposit until this check-out form is completed to the membership officer's satisfaction. **
+====== Payment of Rent ======
-**Payment of Rent
+. Payment of Rent:** **
-. Payment of Rent:**
-.1. General: All basic costs associated with living in the house are inclusive. Other potential costs not covered may include individual phones, TV service, and fees or fines such as labor fines, parking fees, office equipment fees, etc.
+**7.1. General: All basic costs associated with living in the house are inclusive. Other potential costs not covered may include individual phones, TV service, and fees or fines such as labor fines, parking fees, office equipment fees, etc. **
-.2. Date Due: Rent is due on the first of the month, or on the first day of the contract.
+**7.2. Date Due: Rent is due on the first of the month, or on the first day of the contract. **
-.3. Late payment penalties: Rent is late as of midnight on the 3rd day after rent is due, and a $25 late fee will be assessed if the member does not pay in full. A second $25 late fee will be changed at midnight of the 10th day if the member does not pay to within $100 of the full due amount. (passed by house vote on 3/30/14)
+**7.3. Late payment penalties: Rent is late as of midnight on the 3rd day after rent is due, and a $25 late fee will be assessed if the member does not pay in full. A second $25 late fee will be changed at midnight of the 10th day if the member does not pay to within $100 of the full due amount. (passed by house vote on 3/30/14) **
-.4. Deposits: All member deposits will be placed into a central account.
+**7.4. Deposits: All member deposits will be placed into a central account. **
-.5. Evictions: A member whose balance exceeds $100 on the 10th of the month is subject to eviction. Once a member has received an eviction notice they have 72 hours to get their balance due below $100, including any fees incurred. If the member fails to make the appropriate payment, CHEA may initiate eviction.
+**7.5. Evictions: A member whose balance exceeds $100 on the 10th of the month is subject to eviction. Once a member has received an eviction notice they have 72 hours to get their balance due below $100, including any fees incurred. If the member fails to make the appropriate payment, CHEA may initiate eviction. **
-.6. (STRICKEN 4/16/17) Membership Fee: a one-time, non-refundable $50 membership fee will be charged to new members of CHEA. As of May 28, 2002, that fee will be divided as follows:
+**7.6. (STRICKEN 4/16/17) Membership Fee: a one-time, non-refundable $50 membership fee will be charged to new members of CHEA. As of May 28, 2002, that fee will be divided as follows: **
-.6.1. (STRICKEN 4/16/17) North American Students of Cooperation dues: $20
+**7.6.1. (STRICKEN 4/16/17) North American Students of Cooperation dues: $20 **
-.6.2. (STRICKEN 4/16/17) Capital Improvement Fund: $20
+**7.6.2. (STRICKEN 4/16/17) Capital Improvement Fund: $20 **
-.6.3. (STRICKEN 4/16/17) Educational Events: $5
+**7.6.3. (STRICKEN 4/16/17) Educational Events: $5 **
-.6.4. (STRICKEN 4/16/17) Emergency fund: $5
+**7.6.4. (STRICKEN 4/16/17) Emergency fund: $5 **
-.7. Deposit: A $500 security deposit is required when a person signs their residential contract. As long as that person resides at the house, the deposit will be held in Sasona House funds. When a person leaves Sasona, a check-out form must be filled out and given to the Membership Coordinator. No refund is paid without this form.
+**7.7. Deposit: A $500 security deposit is required when a person signs their residential contract. As long as that person resides at the house, the deposit will be held in Sasona House funds. When a person leaves Sasona, a check-out form must be filled out and given to the Membership Coordinator. No refund is paid without this form. **
-.8. Texas Law: You cannot use your deposit for rent. Please don't ask.
+**7.8. Texas Law: You cannot use your deposit for rent. Please don't ask. **
-.9. Pet Deposit: The House membership will set its own pet deposit amount. In no case will the amount collected be less $100 per pet. $50 is a 'pet fee' and therefore non-refundable, as it goes to pest control when the pet leaves. The other $50 is a pet deposit and may be refunded depending on pet damage/mess at move-out. The pet owner is also responsible for any damage done to carpet, rugs, walls, furniture, smell, etc. above and beyond what is normally expected to put the room back into its pre-pet condition. This means a pet owner can be charged additional costs if needed. ('Pet Fee' added 10/4/15 by vote of 12-0-0)
+**7.9. Pet Deposit: The House membership will set its own pet deposit amount. In no case will the amount collected be less $100 per pet. $50 is a 'pet fee' and therefore non-refundable, as it goes to pest control when the pet leaves. The other $50 is a pet deposit and may be refunded depending on pet damage/mess at move-out. The pet owner is also responsible for any damage done to carpet, rugs, walls, furniture, smell, etc. above and beyond what is normally expected to put the room back into its pre-pet condition. This means a pet owner can be charged additional costs if needed. ('Pet Fee' added 10/4/15 by vote of 12-0-0) **
-.9.1. All pets must be approved by the house prior to being moved in
+**7.9.1. All pets must be approved by the house prior to being moved in **
-.9.2. No dangerous animals will be allowed.
+**7.9.2. No dangerous animals will be allowed. **
-.9.3. Roommates must approve of all all new pets.
+**7.9.3. Roommates must approve of all all new pets. **
-.10. Payment Plans: Members are expected to pay all rent and charges on time, however, it is understood that members may sometimes be unable to meet their commitment in a timely manner and may need a pay plan. The following criteria outline CHEA policy:
+**7.10. Payment Plans: Members are expected to pay all rent and charges on time, however, it is understood that members may sometimes be unable to meet their commitment in a timely manner and may need a pay plan. The following criteria outline CHEA policy: **
-.10.1. Pay plan requests must be on the proper form and submitted to the CFO for approval. The request will be placed in the member's folder once approval is received.
+**7.10.1. Pay plan requests must be on the proper form and submitted to the CFO for approval. The request will be placed in the member's folder once approval is received. **
-.10.2. A payment plan extending beyond the due date of the next month's rent disqualifies the payment planee from participating in another payment plan until 4 months after the payment plan is paid off.
+**7.10.2. A payment plan extending beyond the due date of the next month's rent disqualifies the payment planee from participating in another payment plan until 4 months after the payment plan is paid off. **
-.10.2.a. A payment plan that is paid off according to a payment plan contract that does not extend past the next month's rent due date does not disqualify a member from starting another payment plan in subsequent months.
+**7.10.2.a. A payment plan that is paid off according to a payment plan contract that does not extend past the next month's rent due date does not disqualify a member from starting another payment plan in subsequent months. **
-.10.3. Late fees will not accrue during the payment plan, however, the house may set a pay plan fee as seen fit to be included in the payment schedule.
+**7.10.3. Late fees will not accrue during the payment plan, however, the house may set a pay plan fee as seen fit to be included in the payment schedule. **
-.10.4. Missing one of the payment plan payments will result in the member being liable for immediate eviction for non- payment of rent.
+**7.10.4. Missing one of the payment plan payments will result in the member being liable for immediate eviction for non- payment of rent. **
-.10.5. Payments made during the plan may not be made with a credit or a debit card, but only with check, or money order.
+**7.10.5. Payments made during the plan may not be made with a credit or a debit card, but only with check, or money order. **
-.10.6. If a member fails to pay the agreed upon plan, that member may be evicted immediately.
+**7.10.6. If a member fails to pay the agreed upon plan, that member may be evicted immediately. **
-.11. Bounced Check Policy: If a member bounces a check, CHE will process it a second time. If the check is still not good, a $25 fee will be assessed. If the member bounces 2 checks in a six month period, that member may be barred from using checks/debit for the remainder of their contract.
+**7.11. Bounced Check Policy: If a member bounces a check, CHE will process it a second time. If the check is still not good, a $25 fee will be assessed. If the member bounces 2 checks in a six month period, that member may be barred from using checks/debit for the remainder of their contract. **
-.12. Outstanding debt: the maximum amount that a member may carry over from month to month is $100.
+**7.12. Outstanding debt: the maximum amount that a member may carry over from month to month is $100. **
-.13. Absentee Policy: A member can get a $150 rent credit per month, with a 2 week minimum and a 2 month maximum, with pro-rated credits. This is for resident members only. A member seeking absentee reimbursement must get written approval from the Bookkeeper or Treasurer. The invoice for the month’s rent following the absentee period will be adjusted to reflect their applicable rent credit.
+**7.13. Absentee Policy: A member can get a $150 rent credit per month, with a 2 week minimum and a 2 month maximum, with pro-rated credits. This is for resident members only. A member seeking absentee reimbursement must get written approval from the Bookkeeper or Treasurer. The invoice for the month’s rent following the absentee period will be adjusted to reflect their applicable rent credit. **
+====== Collection Process 8. Collection Process:** ** ======
-**Collection Process
+**8.1. When a member leaves owing money to CHEA: CHEA will follow the process outlined below to collect the money: **
-. Collection Process:**
-.1. When a member leaves owing money to CHEA: CHEA will follow the process outlined below to collect the money:
+**8.1.1. A letter, or series of letters, will be sent outlining the charges and requesting payment. This letter will be sent out to the address on the check-out form, the address given on the contract, or the latest known address. **
-.1.1. A letter, or series of letters, will be sent outlining the charges and requesting payment. This letter will be sent out to the address on the check-out form, the address given on the contract, or the latest known address.
+**8.1.2. If no response to the letter is received, the account will be turned over to a collection agency, who will send a series of six letters requesting payment, including their fee. **
-.1.2. If no response to the letter is received, the account will be turned over to a collection agency, who will send a series of six letters requesting payment, including their fee.
+**8.1.3. If there is still no response, they are put into the credit system and noted as bad credit. The credit agency will continue to make every effort to collect, including nasty phone calls. **
-.1.3. If there is still no response, they are put into the credit system and noted as bad credit. The credit agency will continue to make every effort to collect, including nasty phone calls.
+====== Property/Room Damage 9. Property/Room Damage** ** ======
+**9.1. Moving In: Members moving into a room must fill out a room condition sheet. This sheet may be filled out in as much detail as the member wishes. The room should: **
-**Property/Room Damage
+**9.1.1. Be painted to the house scheme or be neutral in color. **
-. Property/Room Damage**
-.1. Moving In: Members moving into a room must fill out a room condition sheet. This sheet may be filled out in as much detail as the member wishes. The room should:
+**9.1.2. Have plumbing in good working order. **
-.1.1. Be painted to the house scheme or be neutral in color.
+**9.1.3. Have fan that works if installed. **
-.1.2. Have plumbing in good working order.
+**9.1.4. Have a clean rug or floor and be in good condition **
-.1.3. Have fan that works if installed.
+**9.1.5. Be clean, including the windows. **
-.1.4. Have a clean rug or floor and be in good condition
+**9.1.6. Have a clean bathroom. **
-.1.5. Be clean, including the windows.
+**9.1.7. Have a lock on the room side to a shared bathroom door. **
-.1.6. Have a clean bathroom.
+**9.1.8. Have a working smoke detector. **
-.1.7. Have a lock on the room side to a shared bathroom door.
+**9.1.9. Have all lights in working order. **
-.1.8. Have a working smoke detector.
+**9.2. Moving Out: The member has the obligation to return the room to conditions at least as good as when the person moved in. **
-.1.9. Have all lights in working order.
+**9.2.1. If you painted, get approval to retain those colors or repaint to original color. **
-.2. Moving Out: The member has the obligation to return the room to conditions at least as good as when the person moved in.
+**9.2.2. Clean the room and bathroom. **
-.2.1. If you painted, get approval to retain those colors or repaint to original color.
+**9.2.3. Note all changes on the room sheet. **
-.2.2. Clean the room and bathroom.
+**9.2.4. Fill out a check out form. **
-.2.3. Note all changes on the room sheet.
+**9.2.5. Turn in all keys. **
-.2.4. Fill out a check out form.
+====== Quiet Hours** ** ======
-.2.5. Turn in all keys.
+**10. Quiet hours are after 11pm to 6am on weekdays. (passed by house vote 2-8-2015) **
+====== Maintenance Areas** 1** ======
-**Quiet Hours**
+**1. Maintenance Areas: Maintenance includes all work done in the facilities to protect, preserve repair or improve short of Capital Projects. For Purposes of budget and responsibility, maintenance is divided into the following areas: **
-. Quiet hours are after 11pm to 6am on weekdays. (passed by house vote 2-8-2015)
+**11.1. General Maintenance: This area includes those things that the members can easily perform and that do not alter the basic condition of the building. It also includes the responsibility to call professional electricians, plumbers, etc. To correct normal small cost repairs and improvements. Some typical examples of house responsibility are: **
-**Maintenance Areas**
+**11.1.1. General plumbing problems typically handled by a resident. **
-. Maintenance Areas: Maintenance includes all work done in the facilities to protect, preserve repair or improve short of Capital Projects. For Purposes of budget and responsibility, maintenance is divided into the following areas:
-.1. General Maintenance: This area includes those things that the members can easily perform and that do not alter the basic condition of the building. It also includes the responsibility to call professional electricians, plumbers, etc. To correct normal small cost repairs and improvements. Some typical examples of house responsibility are:
+**11.1.1.1. Opening a wall and replacing valves or replacing parts of the domestic hot water system would require calling the plumber. **
-.1.1. General plumbing problems typically handled by a resident.
+**11.1.2. General lighting repairs, but not major electrical repairs/improvements. **
-.1.1.1. Opening a wall and replacing valves or replacing parts of the domestic hot water system would require calling the plumber.
+**11.1.3. Minor carpentry **
-.1.2. General lighting repairs, but not major electrical repairs/improvements.
+**11.1.4. Replacing light bulbs. **
-.1.3. Minor carpentry
+**11.2. Contract Maintenance: This area includes all basic functions that require continual and on-going maintenance. These are contracted out as to insure regular and professional accomplishment of necessary checks. When it is necessary to have work done on systems that have maintenance contracts, the company with the contract should be called. Examples are: **
-.1.4. Replacing light bulbs.
+**11.2.1. HVAC systems **
-.2. Contract Maintenance: This area includes all basic functions that require continual and on-going maintenance. These are contracted out as to insure regular and professional accomplishment of necessary checks. When it is necessary to have work done on systems that have maintenance contracts, the company with the contract should be called. Examples are:
+**11.2.2. Pest control **
-.2.1. HVAC systems
+**11.2.3. Sort water systems **
-.2.2. Pest control
+**11.3. Emergency maintenance: this area encompasses those emergencies that arise and are typically so expensive that the cost would deplete the house maintenance budget. These problems fall short of a CIP item, as this is normally a repair, not an improvement. Examples are: **
-.2.3. Sort water systems
+**11.3.1. A major plumbing leak in the wall/floor **
-.3. Emergency maintenance: this area encompasses those emergencies that arise and are typically so expensive that the cost would deplete the house maintenance budget. These problems fall short of a CIP item, as this is normally a repair, not an improvement. Examples are:
+**11.3.2. An expensive piece of equipment needing repair and or replacement. **
-.3.1. A major plumbing leak in the wall/floor
+====== Maintenance Problems and Scheduling** ** ======
-.3.2. An expensive piece of equipment needing repair and or replacement.
+**12. Maintenance Problems and Scheduling **
+**12.1. The house should maintain a list of things that need to be done. **
-**Maintenance Problems and Scheduling**
+**12.1.1. Every four months, each room suite, and building shoud be inspected and the “to do” list updated. **
-. Maintenance Problems and Scheduling
-.1. The house should maintain a list of things that need to be done.
+**12.1.2. The house should then make a master schedule to ensure prompt correction of the most serious problems and a schedule of completion for the rest. **
-.1.1. Every four months, each room suite, and building shoud be inspected and the “to do” list updated.
+**12.1.3. In cases of members' rooms and bathrooms, these items should be put close to the top of the list. **
-.1.2. The house should then make a master schedule to ensure prompt correction of the most serious problems and a schedule of completion for the rest.
+====== Upholding Standards** ** ======
-.1.3. In cases of members' rooms and bathrooms, these items should be put close to the top of the list.
+**13. Upholding Standards: The house is self-managing, but shall maintain the facility standards set by the Sasona House and CHEA Board of Directors. **
+**13.1. Purpose: The house maintains the property under its control in a manner to ensure and promote the safety and comfort of the members, the economic operation of the house and to protect the assets of CHEA and the personal property of the members. **
-**Upholding Standards**
+**13.2. Standards: The house should maintain the facility to meet: **
-. Upholding Standards: The house is self-managing, but shall maintain the facility standards set by the Sasona House and CHEA Board of Directors.
-.1. Purpose: The house maintains the property under its control in a manner to ensure and promote the safety and comfort of the members, the economic operation of the house and to protect the assets of CHEA and the personal property of the members.
+**13.2.1. The terms of the contract **
-.2. Standards: The house should maintain the facility to meet:
+**13.2.2. The city health, environmental, and housing codes **
-.2.1. The terms of the contract
+**13.3. Reporting problems: **
-.2.2. The city health, environmental, and housing codes
+**13.3.1. Each member of the house is responsible for reporting problems. **
-.3. Reporting problems:
+**13.3.2. This is particularly true in their own room or space. **
-.3.1. Each member of the house is responsible for reporting problems.
+**13.3.3. A method for reporting these problems shall be provided. **
-.3.2. This is particularly true in their own room or space.
+**13.4. Emergency maintenance condition: Any condition which: **
-.3.3. A method for reporting these problems shall be provided.
+**13.4.1. Effect equipment **
-.4. Emergency maintenance condition: Any condition which:
+**13.4.2. Structural integrity **
-.4.1. Effect equipment
+**13.4.3. Places the house in a dangerous condition. **
-.4.2. Structural integrity
+**13.4.4. Places a member in a dangerous condition. **
-.4.3. Places the house in a dangerous condition.
+**13.4.5. Cause a room to become uninhabitable or causes unacceptable discomfort to the member. **
-.4.4. Places a member in a dangerous condition.
+**13.4.6. Does not comply with City health, environmental or housing codes **
-.4.5. Cause a room to become uninhabitable or causes unacceptable discomfort to the member.
+**13.4.7. While these conditions are called “emergency”, the corrective action may or may not fall under the budget as emergency maintenance. **
-.4.6. Does not comply with City health, environmental or housing codes
+**13.5. House action on the above conditions: **
-.4.7. While these conditions are called “emergency”, the corrective action may or may not fall under the budget as emergency maintenance.
+**13.5.1. The house will take immediate action to resolve any of the above conditions. **
-.5. House action on the above conditions:
+**13.5.2. The Steward should be notified if the corrective action will require extensive repair or if the City must be notified. **
-.5.1. The house will take immediate action to resolve any of the above conditions.
+====== House Furniture** ** ======
-.5.2. The Steward should be notified if the corrective action will require extensive repair or if the City must be notified.
+**14. House Furniture: The house will provide furniture to make the common rooms inhabitable and meet the requirements of the contract. **
+====== 15. Member Improvements:** ** ======
-**House Furniture**
+**15.1. Altering the building: Small general improvements are allowed, but when decisions are made as to whether to alter something or not, the guiding principle should be whether it effects the overall structure or not. **
-. House Furniture: The house will provide furniture to make the common rooms inhabitable and meet the requirements of the contract.
-**15. Member Improvements:**
+**15.1.1. No changes should be made that alter the structure **
-.1. Altering the building: Small general improvements are allowed, but when decisions are made as to whether to alter something or not, the guiding principle should be whether it effects the overall structure or not.
+**15.2. Painting: Members may paint their room at their own expense. **
-.1.1. No changes should be made that alter the structure
+**15.2.1. However, no dark colors, such as black, should be used. **
-.2. Painting: Members may paint their room at their own expense.
+**15.2.2. Rooms must be painted back to a neutral color when the member changes rooms, or departs, unless an appropriate officer concurs with the color choice. **
-.2.1. However, no dark colors, such as black, should be used.
+**15.2.2.1. This may be at the members expense. **
-.2.2. Rooms must be painted back to a neutral color when the member changes rooms, or departs, unless an appropriate officer concurs with the color choice.
+**15.2.3. General painting throughout the house should be done to enhance the present condition. Again, light colors should prevail. **
-.2.2.1. This may be at the members expense.
+====== The Capital Improvements Program ======
-.2.3. General painting throughout the house should be done to enhance the present condition. Again, light colors should prevail.
+. The Capital Improvements Program:**
+.1. Purpose: To ensure a continuous and funded program that will provide for the reinvestment of capital in our facilities.
-**The Capital Improvements Program
+.1.1. This program should be tied to the short and long term plans developed and updated each year.
-. The Capital Improvements Program:**
-.1. Purpose: To ensure a continuous and funded program that will provide for the reinvestment of capital in our facilities.
+.1.2. This is the major program that reinvests our money in ourselves and is oriented towards the future of CHEA.
-.1.1. This program should be tied to the short and long term plans developed and updated each year.
+.1.3. It should always receive a high priority when allocating resources.
-.1.2. This is the major program that reinvests our money in ourselves and is oriented towards the future of CHEA.
+.2. Oversight:
-.1.3. It should always receive a high priority when allocating resources.
+.2.1. The Finance Committee will oversee the program.
-.2. Oversight:
+.3. Process
-.2.1. The Finance Committee will oversee the program.
+.3.1. Finance committee will oversee and make decisions on what projects will be funded within any given fiscal year.
-.3. Process
+.3.2. Funds not spent may be carried over to the next year.
-.3.1. Finance committee will oversee and make decisions on what projects will be funded within any given fiscal year.
+.3.3. A consolidated list will be kept of items accomplished and what is to be done.
-.3.2. Funds not spent may be carried over to the next year.
+.3.3.1. This list should be:
-.3.3. A consolidated list will be kept of items accomplished and what is to be done.
+.3.3.1.1.By year, two years, and five years
-.3.3.1. This list should be:
+.3.3.1.2.It should be categorized as outlined in 16.4
-.3.3.1.1.By year, two years, and five years
+.4. Categories:
-.3.3.1.2.It should be categorized as outlined in 16.4
+.4.1. Safety for members.
-.4. Categories:
+.4.2. Safety for the building
-.4.1. Safety for members.
+.4.3. Equipment deterioration.
-.4.2. Safety for the building
+.4.4. Life cycle replacement
-.4.3. Equipment deterioration.
+.4.5. General improvement of the building.
-.4.4. Life cycle replacement
+.4.6. New code requirements
-.4.5. General improvement of the building.
+.4.7. General living conditions improvements
-.4.6. New code requirements
+.4.8. Kitchen
-.4.7. General living conditions improvements
+.5. House: the house will have a formal list of projects:
-.4.8. Kitchen
+.5.1. The list should be by priority
-.5. House: the house will have a formal list of projects:
+.5.2. The list should be by year if possible
-.5.1. The list should be by priority
+.5.3. The list should be by category if possible.
-.5.2. The list should be by year if possible
+.6. Timing
-.5.3. The list should be by category if possible.
+.6.1. House should update their list at the beginning of July.
-.6. Timing
+.6.2. Finance committee should update the current list after each fall and spring general membership meeting.
-.6.1. House should update their list at the beginning of July.
+.6.3. Finance committee should establish an initial list for the next year each spring.
-.6.2. Finance committee should update the current list after each fall and spring general membership meeting.
+.7. Funding:
-.6.3. Finance committee should establish an initial list for the next year each spring.
+.7.1. Finance committee will suggest funds for the next year to the House each July for planning purposes, funding should be at least 15% of the proposed budget.
-.7. Funding:
+====== **The Furnishings and Fixtures Program ======
-.7.1. Finance committee will suggest funds for the next year to the House each July for planning purposes, funding should be at least 15% of the proposed budget.
+. The Furnishings and Fixtures Program:**
+.1. Purpose: To ensure a pleasant and up-to-date living environment is maintained for the members and that old items are discarded.
-**The Furnishings and Fixtures Program
+.2. Oversight: The house is charged with maintaining and F&F program that will meet the house needs.
-. The Furnishings and Fixtures Program:**
-.1. Purpose: To ensure a pleasant and up-to-date living environment is maintained for the members and that old items are discarded.
+.2.1. Funds are allocated through the central budget process, but the house may spend the funds as they see fit within the confines of the program.
-.2. Oversight: The house is charged with maintaining and F&F program that will meet the house needs.
+.3. Process: The house should review the furnishings and fixtures in the house. Once that is done:
-.2.1. Funds are allocated through the central budget process, but the house may spend the funds as they see fit within the confines of the program.
+.3.1. Money should be allocated in such a manner as to fulfill as many of the needs as possible.
-.3. Process: The house should review the furnishings and fixtures in the house. Once that is done:
+.4. Coverage: Items covered under this program include:
-.3.1. Money should be allocated in such a manner as to fulfill as many of the needs as possible.
+.4.1. Carpet, both is the rooms and in the common areas.
-.4. Coverage: Items covered under this program include:
+.4.2. Chairs and tables for the common areas.
-.4.1. Carpet, both is the rooms and in the common areas.
+.4.3. Lighting
-.4.2. Chairs and tables for the common areas.
+.4.4. Furniture for the common areas
-.4.3. Lighting
+.4.5. Shower Curtains
-.4.4. Furniture for the common areas
+.4.6. Blinds and curtains for all windows.
-.4.5. Shower Curtains
+.4.7. Entertainment equipment
-.4.6. Blinds and curtains for all windows.
+.4.8. Bulletin boards and items like that
-.4.7. Entertainment equipment
+.5. Programming: The house should maintain an inventory of F&F items. That inventory should include the date each item was purchased.
-.4.8. Bulletin boards and items like that
+.5.1. A “life” should be given to each category, such as Tables or Sofas.
-.5. Programming: The house should maintain an inventory of F&F items. That inventory should include the date each item was purchased.
+.5.2. Then the total requirement should be divided equally by years.
-.5.1. A “life” should be given to each category, such as Tables or Sofas.
+.5.3. The house should then plan to purchase a quantity equally by years. The house should then plan to purchase a quantity equal to the yearly requirement so that the house always has relatively new items.
-.5.2. Then the total requirement should be divided equally by years.
+====== **Parties 18. ======
-.5.3. The house should then plan to purchase a quantity equally by years. The house should then plan to purchase a quantity equal to the yearly requirement so that the house always has relatively new items.
+Parties: The house is encouraged to have an active and fun social environment. Social Coordinators should plan events events each new semester that meet the needs of all the house members, not just a few. The following outlines general criteria for parties.**
+.1. House may have one party per season where guests from outside the co-op are invited.
-**Parties
+.2. The house director/trustee is always responsible for house actions whether or not they are there or not.
-. Parties: The house is encouraged to have an active and fun social environment. Social Coordinators should plan events events each new semester that meet the needs of all the house members, not just a few. The following outlines general criteria for parties.**
-.1. House may have one party per season where guests from outside the co-op are invited.
+.3. If alcohol is to be served, all appropriate legal guidelines and laws must be followed.
-.2. The house director/trustee is always responsible for house actions whether or not they are there or not.
+.4. House labor cannot be used to serve alcohol
-.3. If alcohol is to be served, all appropriate legal guidelines and laws must be followed.
+.5. No party may be advertised outside CHEA, or off CHEA property.
-.4. House labor cannot be used to serve alcohol
+====== **Illegal activities ======
-.5. No party may be advertised outside CHEA, or off CHEA property.
+. Illegal activities: CHEA does not condone illegal activities.**
+.1. Alcohol and minors: The legal age to consume alcohol is 21. We didn't make the law but we must abide by it. It is illegal for anyone under the age of 21 to drink alcohol, even in the privacy of their own room.
-**Illegal activities
+.2. Prohibition of Sexual Harassment: CHEA's policy is to maintain an environment free from harassment and intimidation. Sexual harassment is expressly prohibited, and offenders are subject to disciplinary action. CHEA defines sexual harassment as unwelcome sexual advances or requests for sexual favors, or other verbal or physical conduct of a sexual nature, by any member or guest, when the intended or perceived effect of such conduct is to create an intimidating, hostile or threatening environment for any other member or guest. Whenever possible, complaints or sexual harassment should be dealt with at the house level rather than the CHEA Board. However, no member should feel intimidated about seeking relief from sexual harassment. In all proceedings, CHEA and Sasona officers and shall maintain the confidentiality and the rights of the individuals involved to the fullest extent of the law.
-. Illegal activities: CHEA does not condone illegal activities.**
-.1. Alcohol and minors: The legal age to consume alcohol is 21. We didn't make the law but we must abide by it. It is illegal for anyone under the age of 21 to drink alcohol, even in the privacy of their own room.
+.3. Prohibition of Racial Harassment: It is the policy of CHEA to strive to create and maintain a living environment free from racial harassment, humiliation and intimidation of students. “Racial harassment” is defined as acts of communication that are intended to harass, intimidate, or humiliate a member or members on account of race, color, or national origin, and that cause them to suffer severe emotional distress. Racial harassment in CHEA is expressly prohibited, and any member who engages in such conduct is subject to appropriate disciplinary action.
-.2. Prohibition of Sexual Harassment: CHEA's policy is to maintain an environment free from harassment and intimidation. Sexual harassment is expressly prohibited, and offenders are subject to disciplinary action. CHEA defines sexual harassment as unwelcome sexual advances or requests for sexual favors, or other verbal or physical conduct of a sexual nature, by any member or guest, when the intended or perceived effect of such conduct is to create an intimidating, hostile or threatening environment for any other member or guest. Whenever possible, complaints or sexual harassment should be dealt with at the house level rather than the CHEA Board. However, no member should feel intimidated about seeking relief from sexual harassment. In all proceedings, CHEA and Sasona officers and shall maintain the confidentiality and the rights of the individuals involved to the fullest extent of the law.
+====== **Roofs 20. ======
-.3. Prohibition of Racial Harassment: It is the policy of CHEA to strive to create and maintain a living environment free from racial harassment, humiliation and intimidation of students. “Racial harassment” is defined as acts of communication that are intended to harass, intimidate, or humiliate a member or members on account of race, color, or national origin, and that cause them to suffer severe emotional distress. Racial harassment in CHEA is expressly prohibited, and any member who engages in such conduct is subject to appropriate disciplinary action.
+Roofs: Don't go on the roofs of the buildings.
+====== Possessions** ======
-**Roofs
+. Possessions: If a member vacates the house, but leaves behind some or all of their possessions then CHEA will hold onto their possessions until the possessions are considered (declared) abandoned. Examples of different circumstances.
-. Roofs: Don't go on the roofs of the buildings.**
+.1. A person remaining in a room for the next season and leaves their possessions in the room over interim. The room is not cleaned and there is no reason for CHEA to handle the possessions. This is the case whether or not the person remains or leaves during interim.
-**Possessions**
+.2. A person who has not signed a contract for the next semester must move out by the move-out date. A date is set for two purposes:
-. Possessions: If a member vacates the house, but leaves behind some or all of their possessions then CHEA will hold onto their possessions until the possessions are considered (declared) abandoned. Examples of different circumstances.
-.1. A person remaining in a room for the next season and leaves their possessions in the room over interim. The room is not cleaned and there is no reason for CHEA to handle the possessions. This is the case whether or not the person remains or leaves during interim.
+.2.1. If a person has not signed a new contract and is still present, the eviction procedures may begin in order to clear the room.
-.2. A person who has not signed a contract for the next semester must move out by the move-out date. A date is set for two purposes:
+.2.2. If a person has not signed a contract and leaves the house but leaves his possessions, then that sets a date after which time their possessions may be declared abandoned property. CHEA can then remove the possessions and start procedures to auction off the property.
-.2.1. If a person has not signed a new contract and is still present, the eviction procedures may begin in order to clear the room.
+.3. If a person is moving to another room in the near future. Then it is their responsibility to move their possessions on the move out date. This will ensure CHEA does not handle the possessions during the interim in order to clean or prepare the room for the next member.
-.2.2. If a person has not signed a contract and leaves the house but leaves his possessions , then that sets a date after which time their possessions may be declared abandoned property. CHEA can then remove the possessions and start procedures to auction off the property.
+.4. If CHEA must handle a member's possessions, then at least three persons should be involved.
-.3. If a person is moving to another room in the near future. Then it is their responsibility to move their possessions on the move out date. This will ensure CHEA does not handle the possessions during the interim in order to clean or prepare the room for the next member.
+====== **Prohibitions** ======
-.4. If CHEA must handle a member's possessions, then at least three persons should be involved.
+. Prohibitions: All <del>firearms, ammunition</del>, explosives, other items qualifying as weapons, illegal articles/substances are forbidden on CHEA property. (Firearm and ammunition stricken by CHEA Baord on February 22 Meeting Minutes, 2024)
+.1. Motorcycles are not allowed inside the houses.
-**Prohibitions**
+.2. Tigers are not allowed anywhere.
-. Prohibitions: All <del>firearms, ammunition</del>, explosives, other items qualifying as weapons, illegal articles/substances are forbidden on CHEA property. (Firearm and ammunition stricken by CHEA Baord on February 22 Meeting Minutes, 2024)
-.1. Motorcycles are not allowed inside the houses.
+.3. The flushing of baby wipes is banned regardless of the labeling of the specific wipe. (passed 1/24/16 by vote of 8-2-4)
-.2. Tigers are not allowed anywhere.
+.4. Smoking of tobacco products is banned within 25 feet of all doors and windows of the house. (passed 10/16/16 by 10-0-1) (altered 2/12/19)
-.3. The flushing of baby wipes is banned regardless of the labeling of the specific wipe. (passed 1/24/16 by vote of 8-2-4)
+====== **Labor Holidays** ======
-.4. Smoking of tobacco products is banned within 25 feet of all doors and windows of the house. (passed 10/16/16 by 10-0-1) (altered 2/12/19)
-**Labor Holidays**
 . Labor Holidays: Normally a labor holiday occurs each fall, spring, and summer at each house.
 .1. All members living at the house are required to participate in the event or make up the time through the house labor system.