meetings:2025-12-21 [Sasona Cooperative]

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====== <nowiki>B </nowiki>e, 2025 ======

===== House Members Attendance: =====

Bailey, David, Jessi, Ruth, Vic, Carina, Bailey

===== Associate Members Attending: =====

Nicholas

===== Non-Regular Attendees: =====

DJ

===== Prospective Members: =====

DJ

**Second Meeting**

   - Are you willing to do 5 to 6 Lumps (hrs) of Labor a week? yes
  - Are you willing to attend a minimum of 2 house meetings per month and 2-3 Labor Holidays per year (4 lumps each)? yes

WELCOME DJ

**First Meeting Question:**

  - Full Legal Name
  - Pronouns
  - Why do you want to live at Sasona?
  - When would you want to move in?
  - Do you have any pets?

**Second Meeting**

  - Are you willing to do 5 to 6 Lumps (hrs) of Labor a week?
  - Are you willing to attend a minimum of 2 house meetings per month and 2-3 Labor Holidays per year (4 lumps each)?

====== Officer Check-ins ======

**Archivist: ** \\
**Bookkeeper: ** \\
**CHEA Rep 1:** \\
**CHEA Rep 2:** \\
**Culture Coordinator:** \\
**Food Planner:** \\
**Grounds Coordinator:** \\
**Kitchen Kaiser:** \\
**Labor Czar: ** \\
**Maintenance Coordinator: ** \\
**Mastodon Overblower: ** \\
**Meeting Chair: ** \\
**Membership Coordinator: **we have a new member - dj. he's moving into room 10 tomorrow. i still need to send out mae's room to our prospective members. ill probably send it out tuesday. i also got elected for chea rep. \\
**Minutes Taker: ** \\
**Steward: **
 <font inherit/inherit;;#000000;;inherit>I’m writing with this week’s Steward report, which includes an update following Friday’s Membership Review, next steps related to move-out procedures, and an important reminder regarding voting confidentiality and member conduct.</font>
 <font inherit/inherit;;#000000;;inherit>Membership Review Outcome (Owen)\\
On Friday, we held a Membership Review for Owen. The membership voted that Owen violated his contract. As a result of this vote, Owen is no longer a member and is banned from all CHEA properties.</font>
 <font inherit/inherit;;#000000;;inherit>"Bailey: i motion to recognize that owen has violated the lease agreement and chea harassment policy</font> \\
Corey: to clarify - bailey is moving to terminate owens membership\\
Bailey: yes\\
Bailey motions that owen has violated the lease agreement and chea harassment policy and to terminate owens membership."\\
7-2-0 MOTION PASSES
 <font inherit/inherit;;#000000;;inherit>I have informed Owen of the outcome of the vote and have also provided him with information regarding the appeals process.</font>
 <font inherit/inherit;;#000000;;inherit>Move-Out & Deposit Details Regarding Owen’s departure:\\
His room was left properly cleaned on December 19th.One key was left on the windowsill.Grace’s guest meals were paid for via an envelope placed in the rent collection box.I am not aware of any outstanding labor fines.I am assuming December rent was paid in full, as I have not received any notice from the Treasurer or Bookkeeper indicating otherwise.</font>
 <font inherit/inherit;;#000000;;inherit>Based on the above, Owen should receive: His full security deposit, minus the $100 contract break fee, and prorated rent for the period from December 20–31, reflecting his move-out date of the 19th.</font>
 <font inherit/inherit;;#000000;;inherit>Mail & Personal Items:\\
Both Owens have received some mail (likely holiday-related). Please give any mail addressed to them to David or myself so it can be safely stored and properly handed off when they return to town.</font>
 <font inherit/inherit;;#000000;;inherit>Voting Confidentiality & Conduct Reminder:\\
I have received reports of speculation and retaliation regarding how individuals voted during the Membership Review. This behavior is not acceptable and directly violates our policies and the spirit of democratic process within the house.</font>
 <font inherit/inherit;;#000000;;inherit>For clarity, our Membership Review procedures state:\\
“5. The vote will be a secret, written vote, tallied by the Meeting Chair and the Steward.”\\
“[2] This allows members to vote freely without fear of retribution. This is especially important if the member is being reviewed for violent or abusive behavior.”</font>
 <font inherit/inherit;;#000000;;inherit>Additionally, from our House Rules:\\
“4.9.2.4. C: Behavior that instills fear in people is not acceptable.”</font>
 <font inherit/inherit;;#000000;;inherit>Speculating about secret votes, pressuring others, or retaliating in any way undermines trust, cooperation, and the right of members to participate freely. This behavior will not be tolerated.</font>
 <font inherit/inherit;;#000000;;inherit>Remaining Action Items:\\
The following items still need to be completed:\\
–Owen must be removed from the house email list and Slack (Olivia – Mastodon)\\
–Owen’s deposit must be returned within 30 days (Eevee – Treasurer)\\
–Owen has expressed willingness to coordinate with David M regarding any remaining items related to the kitchen overhaul. Once this is complete, David M should notify the house.\\
–Owen’s officerships need to be opened for election: Maintenance Coordinator, Grounds Coordinator (Nicholas – Labor Coordinator). In the meantime, per our process, please direct your questions regarding these topics to me directly.\\
\\
If there are any questions about these next steps or concerns that need to be addressed, please reach out directly.</font>
 <font inherit/arial, sans-serif;;#000000;;inherit>Thank you,</font>
 <font inherit/inherit;;#000000;;inherit>Jessi</font>
 <font inherit/inherit;;#000000;;inherit>Steward, Sasona Cooperative</font>

**Treasurer: Eevee:** david was concerned about my interest in doing treasurer because of my lack of cateorizing on quickbooks but my understanding from matthias was that it wasnt a big deal. david told me that its a big deal. at very least, i need to put recipts on there. i never recieved recipts from owen. owen said they are on slack but all around. he said he was going to organize what he could and then i will get them categorized.

jessi: owen dropped off a bunch of maitenence stuff so it could be in there\\
**NP Rep: ** \\
**Operations Manager: **

====== Wiki Updates & Announcements ======

====== Agenda Items ======

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Thanks "Agenda Item added"

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===== Agenda Item 1 =====

(Jessi) jessi and David's payment plan

with the new job, i only get paid twice a month. i get paid on the 10th and 25th.

I propose we allow jessi and david to pay january rent ($1250) on January 28th.

8-0-0

MOTION PASSES

===== Agenda Item 2 =====

(Ella) dinner buddy reminder

A reminder that dinner buddy does more than just put food away. Ella listed deep clean items.

<pagemod addagenda output_before>

===== Agenda Item @@itemnumber@@ =====

(@@Proposers@@) @@Proposal Text@@

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====== New business ======

David: christmas tree