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--- meetings:2025-09-07 [2025/09/08 00:48] – Modified from the form at meetings:2025-09-07 jessimunn
+++ meetings:2025-09-07 [2025/09/08 02:16] (current) – [New business] jessimunn
@@ Line 3: / Line 3: @@
 ===== House Members Attendance: =====
-Jessi, David, Star, Kaycie, Vic
+Jessi, David, Star, Kaycie, Vic, Shane, Ruth, Owen
 ===== Associate Members Attending: =====
@@ Line 17: / Line 17: @@
 **First Meeting Question:**
   - Full Legal Name
-  - Pronouns
+  - Seth Wright (Evie)
+  - Pronouns
+  - They/Them
   - Why do you want to live at SASONA?
+  - It's a really cool place and a cool location and I like the people there
   - When would you want to move in?
+  - asap
+  - Do you have pets?
+  - no pets
+\\
 **Second Meeting**
   - Are you willing to do 5 to 6 Lumps (hrs) of Labor a week?
@@ Line 31: / Line 38: @@
 **CHEA Rep 2:** \\
 **Culture Coordinator:** \\
+\\
+I did a mediation this week. \\
+\\
 **Food Planner:** \\
 **Grounds Coordinator:** \\
 **Kitchen Kaiser:** \\
+\\
+Kaycie: I think Fay is getting with multiple contractors regarding the mold issue and would like to get together with other concerned people. There's multiple concerns throughout the house. \\
+\\
 **Labor Czar:** \\
 **Maintenance Coordinator: ** \\
@@ Line 39: / Line 52: @@
 **Meeting Chair: ** \\
 **Membership Coordinator: ** \\
+\\
+I have a bunch of sign-up sheets for room swaps on the table. Alice and Rowan have decided to take Rooms 1 + 2 to lease them as single rooms. Now we have Room 3 and Room 9. \\
+\\
 **Minutes Taker: ** \\
+\\
+Jessi taking minutes \\
+\\
 **Steward: ** \\
 \\
-This week I facilitated CJ's Membership Review for Non-Performance of Labor, and helped with some mediation things. I was able to remind Olivia that Pippin can get a fecal Exam at Thrive for $15. Spoke to David M about our ongoing allergy issues. Nothing much else to report. \\
+This week I facilitated CJ's Membership Review for Non-Performance of Labor. Thanks to Rowan for taking minutes. And helped with some mediation things. I was able to remind Olivia that Pippin can get a fecal Exam at Thrive for $15. Spoke to David M about our ongoing allergy issues. Nothing much else to report. \\
 \\
 **Treasurer: ** \\
+\\
+I guess Justin is supposed to be dropping off checks tomorrow. We are going to be looking at holding our lease to CHEA and NASCO and looking at putting it to the flooring. They're aware that we're looking to hold the lease payments in order to pay our maintenance up front. \\
+\\
 **NP Rep: ** \\
 **Operations Manager: **
@@ Line 76: / Line 98: @@
 (Star and Vic) Sexy car wash
+Vic: Sexy car wash.
+Star: we all know David M has been working so very hard for us. we need to show him some love
+Vic: through money. maybe we can promote a car wash after brunch.
+Star: we would like to give all the money to David M
+Ruth: an awesome thing I really like at a sexy car wash is a thin plywood cutouts with pics taken with sexy man or woman.
+kaycie: I support whatever others wanna do. I was talking to David M about us crowdfunding a massage gift card to a place close to him. I think that's something we could do if that's something people could chip in some money.
+Caleb: would all income or profits be going to David M?
+Vic: all income
+Matthias: wouldn't it be the same? we're going to use cheap soap on campus and maybe some cheap rags? we need a date
@@ Line 82: / Line 124: @@
 (Jessi) Fall Ball and Labor Holiday Dates
+Jessi: I liked that Labor Holiday was right before Fall Ball.
+Matthias: Nasco institute is around that time...Nov 14-16 is NASCO Institute.
+Matthias: the 8th might be a good day. maybe the fall ball can be planned on Nasco weekend to pay homage.
+Jessi: Nov 1st should be our Fall Labor Holiday.
+Caleb: I know like proceedurally it would make more sense to do a straw pull on Slack or something
+David: I think it's a temp check on slack is a good idea.
+===== Agenda Item 3 =====
+(Matthias) Deposit Returns: Spade & Matthias
+Matthias: I can't write myself a check since I'm the Treasurer, so I was hoping Justin would be around. I broke my lease so that's $100 off my deposit. Then I had a pet deposit, which $50 was withheld and I should get $50 back, so total I should receive $450 back. I'm letting everyone know that I'll have Justin write me a check--I just wanted everyone to know
+Star: That doesn't sound right
+Matthias: I paid $500 deposit. Take $100 off for the contract break.
+Jessi: I motion to approve Justin to write Matthias a single check for $450 for his security and pet deposit return.
+Owen: Second
+-0-1 PASSES
+Matthias: I know Spade is ready to receive her deposit return. This is more complicated. There's feedback on I can give on the pathway steps and her pet deposit. I went back in her account to 2016 and there were some $100 and $150 deposits but no notation given. basically she'd get $50 back for each of her cats. Let's say she gave $100 deposit for her cat before. She did not pay $200 pet deposit for her more recent cats. But since she didn't get her deposit back from before and she didn't give her deposit this time, the pet deposit is a wash. What we do need to talk about is the other things. I just need to ensure we get her deposit back asap
+David: at the time when the first deposit was there--when was it?
+Matthias: 2016
+David:
+Vote to extend:
+Matthias: I need the house to decide about whether she owes further fines. She's got $100 in labor fines and there was a discussion about the damage to the dark side.
+Jessi:
+Matthias: that space was under maintenance's list of things to figure out and solve, and had been for a long time because of the water damage from the roof. spade had gotten a hold of some stones and had decided to do the project on her own. on working on the project, the concrete end cap was already broken and had gotten more loose and I told her I would help her replace it. I had done some work on it but wasn't getting much in response regarding finishing the project. I was under the assumption that he was doing it voluntarily just to get it done, but not under maintenance. it did take longer than it should have but now it's done. if there's any fines I don't think she should pay those fines.
+Star: also to clarify she did incur the $100 contract break fee as well.
+David: it's been said within the conversation that there was an agreement that you would finish what she had started.
+Matthias: initially it was we were going to take it on together but that wasn't happening so I said i'd make sure it gets done. I bought the concrete and rebar and when I talked to Shane he told me more of what we needed and was able to finish it
+David: everything you bought was used? using maintenance?
+Matthias: I was using the maintenance card because maintenance wasn't being responsive. I thought I made it clear to Shane that it would be voluntarily. I don't think anyone should be charged for it, but if it is I would pay for it.
+David: I appreciate that but we might just end up with nice people paying for other's mistakes.
+Matthias: I was able to make sure it was getting handled by maintenance.
+Jessi:
+Ruth: It was a problem for a while. it was an undone project for a while. unfinished projects when people move out is something that happens. i'm not opposed to setting a precedent for finishing projects when people move out. financially people haven't been penalized for unfinished projects
+Matthias: this would have been a better resolution a month and a half ago. I think it got resolved. it got done. it needed to get done. the house is in better shape because of it. there's a lot of projects in this house that need done but never get done.
+Matthias: I just need to know what the house thinks. it looks like $100 for labor fines and $100 for lease break.
+Jessi:
+David: I like to be as little rules as possible to be as simple as possible. that's a reason to set something up. everything that we do is taken out of something else. shane doing that labor covers our system. there are certain parts of our system that don't cover how we take care of things. it was a while before this was taken care of and our first instinct was for people to jump in and help. I think these are questions that need to be solved. I think we should set an expectation.
+Ruth: we've decided in the past that we can't give people money for things.
+David: that's my understanding too that we can't charge the house for doing these things. these things haven't been covered. there seems to be an issue with people wanting to charge the house for certain things. we need to make people understand that's not how we do things
+Matthias: I move to vote on returning $300 out of $500 for Bailey Martel's security deposit. We are keeping $100 for a contract break fee and $100 for labor fines.
+Owen: second
+-0-1 PASSES
+===== Agenda Item 4 =====
+(Star) Buy film for house camera
+Matthias: we buy from the house funds (main account) it probably should go under a budget item. the purpose of the film is to be able to take pics that can go on the fridge primarily. there's other pics that get taken, as well, and i'm not sure what controls there are there.
+Jessi: I think we should put it in our office budget
+Ruth: I ordered it
+===== Agenda Item 5 =====
+(Rowan) Proposed labor system changes: Make Kitchen labor easier to fit around personal/work/sleep schedules. (See attached doc)
+===== Agenda Item 6 =====
+(Rowan) More labor system: Reduce number of lumps necessary for schedule to run smoothly. (See attached doc)
+===== Agenda Item 7 =====
+(Star) Change Kaycie's contract end date to Sept 15th, 2025. Can we use deposit to cover associate fees?
+\\
+Star: Kaycie gave me lots of notice of moving out of her room and her room has been filled. I'd like to give her full deposit back, and in order to do that we'd have to change her contract end date. And she's interested in becoming an associate so can we use her deposit to cover her associate fee?
+Matthias: we can't take it out of her deposit because it makes the accounting side complicated. we're ending one contract and starting a new contract, so we should start a whole new line.
+Owen: I'm gonna echo Matthias. Like if you were to go to the bank and give them $1000 cash and ask for $400 in cashier's check, they
+Kaycie: I think we figured it out.
+Star: I motion to change Kaycie's Residential Contract End Date from December 31st, 2025 to September 15th, 2025.
+Owen: Second
+-0-1 PASS
 <pagemod addagenda output_before>
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 ====== New business ======
+\\
+Ruth: I have a bag of clothes from my aunt ruth that I can't or won't wear. i'd like to encourage anyone who's willing to look through would be great
+\\